Procurement Specialist

Wayman-College-of-Aeronautics; Town of Florida (NY); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Wayman-College-of-Aeronautics is seeking a Procurement & Inventory Specialist to manage daily purchasing, vendor quotes, and sourcing for aviation and non-aviation goods. You will receive materials, maintain accurate records, and issue components to support aircraft maintenance, ensuring policy compliance and uninterrupted operations.

The role combines procurement and inventory control, with responsibilities spanning PO creation, supplier negotiations, and KPI monitoring to optimize stock levels

Qualifications

• High School Diploma or GED is required.
• Preferred: 1 year of aviation inventory control, parts or purchasing experience.
• Proficiency with Microsoft Office and general internet applications.
• Strong math, organizational, time-management and listening skills.

Responsibilities

• Maintain accurate computerized inventory and resolve vendor discrepancies.
• Move repairable materials to/from repair vendors and company shops.
• Ensure timely receipt of inbound purchases and repairs.
• Assist with quarterly inventory counts and maintain inventory values.
• Report and resolve shipping/receiving problems to supervisor.
• Comply with safety procedures and departmental standards.
• Ensure inventory is properly accounted for and binned.
• Prepare materials for daily maintenance readiness and redistribution.
• Ensure compliance with hazardous materials shipping, receiving and storage rules.
• Overlap parts ordering/receiving and assist with monthly and year-end counts.
• Source and evaluate vendors for price and reliability; assist with spend reporting and cost savings.
• Maintain vendor database and compliance documents.
• Create, process and track purchase orders for parts, materials and equipment.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Monitor vendor performance and manage supplier relationships.
• Analyze market trends and forecast material requirements to prevent stockouts.

Skills

Oral and written communication

Problem solving

Attention to detail

Multi-tasking

Driver's license

Education

High School Diploma or GED

Tools

Talon RMS systems

Microsoft Office

Job description

Description

Summary

Executes daily purchasing, vendor quoting, and sourcing for aviation and non-aviation goods while ensuring policy compliance, cost efficiency, and consistent part availability. Receives and processes incoming materials and parts, maintains accurate inventory records, and issues components to support aircraft maintenance operations. This role integrates procurement and inventory control to keep maintenance activities supplied, organized, and operating without interruption.

Essential Functions

• Responsible for maintaining accurate computerized inventory and handling vendor discrepancy resolutions.
• Responsible for the movement of repairable materials out to/return from repair vendors and company shops.
• Ensure timely and accurate receipt of inbound purchases and repairs.
• Assist with inventory counts on a quarterly basis and maintain inventory values for all items at all PEA affiliated locations.
• Responsible for resolution and reporting of any shipping or receiving problems to the supervisor.
• Comply with procedures related to safety and departmental standards.
• Ensure that company inventory and materials are properly accounted for and binned in the correct location.
• Prepare materials needed for daily maintenance readiness and redistribution.
• Ensure regulatory compliance with shipping, receiving, and storing of hazardous materials.
• Overlap parts ordering and receiving, assist in inventory parts counts including monthly and year end counts.
• Source and evaluate vendors for price and reliability, assisting with spend reporting and cost-saving initiatives.
• Maintain vendor database and compliance documents
• Create, process, and track purchase orders for all necessary parts, materials, and equipment.
• Negotiate pricing, payment terms, and delivery schedules with suppliers to secure favorable contracts.
• Monitor vendor performance, track key performance indicators (KPIs), and manage long-term supplier relationships.
• Analyze market trends and forecast future material requirements to prevent stockouts and optimize inventory levels.

Competencies

• Must possess good oral and written communications, and problem-solving skills.
• Possess a valid driver’s license and if position requires use of company vehicle(s), must be insurable under company insurance coverage.
• Attention to details, follow through on projects, follow instructions and multi-tasking.

Physical Demands

• Assisting in moving aircraft and equipment in & out of hanger.
• Basic shop upkeep (Sweeping, mopping, cleaning, etc.)
• Lifting/moving items 50lbs
• Must be able to sit, stand, bend, crouch, kneel, and walk for extended periods.
• Must be able to climb and work from ladders, work stands, and other heights.
• Must be able to work with one or both hands extended overhead.
• Must be able to work in FL weather conditions; heat, rain, wind, cold.

Position Type and Expected Hours of Work

Hourly, full time: Monday – Friday 9am -5:30pm

Travel

25% travel to all PEA/Wayman Satellite locations.

Requirements

Required Education and Experience

• High School Diploma or GED

Preferred Education and Experience

• One-year experience in aviation inventory control, parts, purchasing.
• Talon RMS systems.
• Computer proficient in the Microsoft Office, general internet applications.
• Math Skills
• Organizational, time management and listening skills

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PEA-Wayman Education, LLC is a Drug Free Workplace and all applicants will be subject to a pre-employment drug screen.

Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance