Purchasing Assistant - Days (Harbor 2 - Corp Office)

Robinson Pharma, Inc.; Santa Ana (CA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Medical & dental benefits

401(k) match up to 3%

Paid holidays

Sick days

Job summary

Robinson Pharma, Inc. is looking for a Purchasing Assistant to support our Purchasing team by managing purchase orders, interfacing with suppliers, and ensuring timely order fulfillment. The role involves verifying invoices, consulting vendors for product information, and performing essential administrative tasks.

Ideal candidates will have strong communication skills, attention to detail, and a commitment to safety and ethics. We offer competitive wages starting at $24.00 – $28.00/hour, medical benefits, 401(k) matching, and paid holidays.

Qualifications

• 6 months – 1 year of work experience in an office environment.
• Bilingual Vietnamese (conversational) / English are a plus.
• Honesty / integrity in work and following through with company values.

Responsibilities

• Follow up with POs for order confirmation and arrival dates.
• Call vendors for product information, pricing, availability, lead time.
• Verify invoices for payment and resolve discrepancies.

Skills

Communication skills (oral/written)

Detail oriented

Planning / organizational skills

Teamwork / cooperation

Job description

Purchasing Assistant

The Purchasing Assistant supports the Purchasing team with purchase orders, supplier interface, data entry, placing orders and following up with vendors to meet required deadlines.

Responsibilities

• Follow up with POs for order confirmation and arrival dates.
• Call vendors for product information, pricing, availability, lead time, returns.
• Consult suppliers for product or service information such as price.
• Verify invoices for payment and resolve discrepancies (quality, delivery, materials returns, payment issues).
• Advise product information and order status to other departments as needed.
• Identify, solicit, and monitor status of purchase orders and requests for quotes.
• Refer issues to appropriate manager and prepare required reports/documentation.
• Accurately perform administrative tasks such as product pricing, cost files, follow up on POs, update vendor file information, enter quotations in system, and organize/files documentation.
• Gather required documents such as CoA, specification, and MSDS sheets.
• Follow SOPs, cGMPs, safety practices, and all company policies/procedures.
• Complete other projects and duties as assigned by management.

Qualifications

• 6 months – 1 year of work experience in an office environment.
• Communication skills (oral/written) – clear, concise, accurate to ensure effective department operations. Bilingual Vietnamese (conversational) / English are a plus.
• Detail oriented – pays close attention to detail, accuracy and completeness; double checks work.
• Honesty / integrity – follows through with company values and provides exceptional quality products.
• Planning / organizational skills – ability to create and use logical, systematic processes to achieve goals.
• Safety minded – follows/demonstrates awareness of all safety policies/procedures.
• Teamwork / cooperation – works well with others and cooperates.
• Values diversity and ethics – serves with integrity and respect when interacting with different ethnic backgrounds, cultures, languages, and values those differences.

What We Offer

• Competitive wages, starting at $24.00 – $28.00/hour, depending on experience.
• Medical & dental (company pays 75% of employee HMO plans)
• Discounted vision
• 401(k) match up to 3% of annual salary
• Life insurance
• Paid holidaysVacation days
• Sick days

This is a non‑management position.

This is a full‑time position.

Robinson Pharma is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, and other terms and conditions of employment. Robinson Pharma also takes affirmative action to support the employment and advancement of minorities, women, individuals with disabilities, and protected veterans.