Purchasing Assistant - Vendor Liaison & Data Entry

JobRx, Inc.; Santa Ana (CA); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Competitive wages $22–$26/hour

Medical & Dental benefits

Discounted Vision

401k match

Life Insurance

Paid Holidays

Vacation Days

Sick Days

Job summary

Robinson Pharma, Inc. is seeking a Purchasing Assistant to support the Purchasing team with purchase orders and supplier interface. You will assist with data entry, placing orders, and following up with outside vendors to meet deadlines.

Responsibilities include tracking orders, obtaining product information, processing quotations, and coordinating with internal departments to provide updates and resolve issues. This full-time role offers competitive hourly wages and benefits.

Qualifications

• 6 months - 1 year of work experience in an office environment.
• Communication Skills (Oral/Written) - able to speak clearly, concisely, and accurately to ensure effective department operations.
• Computer Skills (Include level: Beginner, Intermediate, Advanced) MS Office: Word, Excel, Outlook.
• Detail Oriented - pays close attention to detail, accuracy and completeness, double checking their work.
• Honesty/Integrity - follow through with company values and provide exceptional quality products.
• Planning/Organizational Skills - the ability to create and use logic and systematic processes to achieve goals.
• Teamwork/Cooperation - the ability to work well with others in a group and cooperate with others.
• Values Diversity and Ethics - serves with integrity and respect in interacting with different ethnic backgrounds, cultures, languages, and values of those differences.

Responsibilities

• Follow up with suppliers to confirm purchase orders, monitor order status, and ensure timely delivery of materials.
• Contact vendors to obtain product information, pricing, availability, lead times, and return authorization details.
• Solicit, review, and process supplier quotations while maintaining accurate pricing and cost information within the purchasing system.
• Communicate with suppliers regarding purchase orders, order changes, shipment schedules, and delivery updates.
• Verify vendor invoices for accuracy, investigate discrepancies, and coordinate with Accounting to resolve payment issues.
• Collaborate with internal departments to provide product information, purchasing updates, and order status as needed.
• Coordinate with suppliers to resolve issues related to product quality, delivery delays, returns, shortages, and other purchasing concerns.
• Obtain and maintain required supplier documentation, including Certificates of Analysis (CoA), product specifications, and Safety Data Sheets (SDS/MSDS).
• Maintain accurate purchasing records, including vendor files, purchase orders, product pricing, cost files, and supporting documentation.
• Prepare reports, maintain purchasing documentation, and elevate unresolved issues to management when appropriate.
• Organize and maintain electronic and physical purchasing records in accordance with company procedures.
• Perform general administrative support duties for the Purchasing department.
• Perform other duties and special projects as assigned.

Skills

Communication Skills (Oral/Written)

Detail Oriented

Honesty/Integrity

Planning/Organizational Skills

Teamwork/Cooperation

Values Diversity and Ethics

Tools

MS Office: Word, Excel, Outlook

Job description

Robinson Pharma, Inc. is seeking a Purchasing Assistant to support the Purchasing team with purchase orders and supplier interface. You will assist with data entry, placing orders, and following up with outside vendors to meet deadlines.

Responsibilities include tracking orders, obtaining product information, processing quotations, and coordinating with internal departments to provide updates and resolve issues. This full-time role offers competitive hourly wages and benefits.