Purchasing Assistant — Bond Program & Contracts

Dallas Independent School District; Dallas (TX); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Dallas Independent School District is seeking a Purchasing Assistant (226 Days) Bond Funded to generate district-wide purchase orders and manage related receipts. The role acts as a liaison among bond program teams, procurement, accounting, and vendors to resolve discrepancies and distribute final documents.

The position also involves preparing AIA A101 and A201 contracts for JOC projects and professional services contracts for the bond program, plus reconciling project expenses for reimbursable

Qualifications

• High School Diploma or GED is required.
• 3-5 years of experience preferred.
• Ability to perform Purchasing and Accounts Payable tasks.
• Records Management and Data Entry skills.

Responsibilities

• Generate district-wide bond program purchase orders and enter corresponding receipt.
• Serve as a liaison between bond program team and procurement/accounting/vendors by coordinating resolutions to discrepancies and distributing final documents to appropriate parties.
• Prepare AIA A101 and A201 construction contracts for JOC projects.
• Prepare professional services contracts for the district-wide bond program.
• Reconcile supplemental pay project expenses to determine reimbursable costs due from general contractors.
• Provide cross-functional clerical support to the receptionist to ensure operational excellence and positive experience for all visitors and team members.

Skills

Purchasing

Accounts Payable

Records Management

Data Entry

Education

High School Diploma or GED

Job description

Dallas Independent School District is seeking a Purchasing Assistant (226 Days) Bond Funded to generate district-wide purchase orders and manage related receipts. The role acts as a liaison among bond program teams, procurement, accounting, and vendors to resolve discrepancies and distribute final documents.

The position also involves preparing AIA A101 and A201 contracts for JOC projects and professional services contracts for the bond program, plus reconciling project expenses for reimbursable