District Procurement Specialist – Bids & Contracts

Dallas ISD; Dallas (TX); On-site; USD 65,000 - 101,000; Full time

Job summary

Dallas ISD is seeking a Buyer for a 226-day assignment to manage RFPs/bids, coordinate sources, evaluate proposals with Excel, and negotiate purchases to ensure quality and on-time delivery.

The role requires strong procurement knowledge, the ability to coordinate with multiple departments, and familiarity with district and state purchasing laws. Collaboration with boards and vendors is essential.

Qualifications

• Review and write RFPs/bids in compliance with district requirements.
• Excel-based evaluation of proposals and past performance.
• Knowledge of Texas purchasing and bidding laws is a plus.
• Coordinate with departments to finalize requirements and specifications.

Responsibilities

• Review and write requests for proposals/bids for products and services, ensuring compliance with district and federal/special purpose requirements.
• Identify and develop sources of supply and services and maintain continuous contact with these sources; schedule and conduct bid/proposal conferences.
• Receive proposals/bids, conduct, and oversee evaluation committee, prepare analysis using MS Excel tabulation spreadsheets, discuss and determine recommendations including vendors’ past performance and qualifications.
• Assist with the negotiation of purchase agreements with vendors, ensuring acceptable quality with adequate deliveries at the best price.
• Edit requisitions and work with departments to coordinate requirements as to the quality, quantity, specifications, and delivery of materials.
• Obtain and analyze quotations on non-standard items and continually audit prices of standard materials and supplies. Make substitution recommendations where savings in cost or better delivery can be realized.
• Prepare recommendations and documents presented to the Board of Trustees for approval.
• Review and approve purchase orders/transactions; place and expedite purchase orders for materials and supplies, ensuring compliance with district purchasing requirements; approve and authorize the issuance of emergency pick-up purchase orders within established practices, regulations, and policies.
• Assist in advising departments concerning deliveries, materials availability, terms, specifications, quotations, and costs.
• Provide support for the district's M/WBE participation goals.
• Provide guidance to schools/departments in securing special items required for special uses.
• Purchase goods and services with proper consideration given to quality, price, and delivery within proper procedures, policies, and requirements.
• Keep abreast of legal requirements and regulations of purchasing for school districts including such federal, state, county, and city laws as may apply.

Skills

Negotiation

Vendor management

Attention to detail

Communication skills

Multi-project coordination

Analytical thinking

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Tools

Oracle

MS Office

MS Windows

Job description

Dallas ISD is seeking a Buyer for a 226-day assignment to manage RFPs/bids, coordinate sources, evaluate proposals with Excel, and negotiate purchases to ensure quality and on-time delivery.

The role requires strong procurement knowledge, the ability to coordinate with multiple departments, and familiarity with district and state purchasing laws. Collaboration with boards and vendors is essential.