Office Assistant

Mill-Max Mfg. Corp.; Town of Oyster Bay (NY); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Competitive salaries

Health care coverage

401(k) plan

Profit sharing

Tuition reimbursement

Job summary

A manufacturing company in the Town of Oyster Bay seeks a Purchasing Assistant to support procurement operations. The ideal candidate will assist with raw materials sourcing, manage purchase orders, and liaise with suppliers. Strong organizational, communication, and negotiation skills are essential, along with proficiency in Microsoft Office. This is a full-time, hourly position with comprehensive benefits, emphasizing teamwork and collaboration within a fast-paced environment.

Qualifications

• 1–3 years of experience in purchasing or supply chain is a plus.
• Ability to work effectively and multitask in a fast-paced environment.
• Familiarity with industrial procurement and inventory management.

Responsibilities

• Assist in the procurement of raw materials and supplies needed for manufacturing.
• Review and process purchase orders in a timely manner.
• Communicate with suppliers to negotiate pricing and delivery schedules.
• Monitor and track inventory levels to prevent shortages.

Skills

Organizational skills

Communication skills

Negotiation skills

Proficiency in Microsoft Office Suite

Education

High School Diploma

Job description

Join to apply for the Purchasing Assistant role at Mill‑Max Mfg. Corp.

Base pay range

$25.00/hr - $28.00/hr

Mill‑Max Mfg. Corp., located in Oyster Bay, NY, invites applications for a Purchasing Assistant. The role requires a detail‑oriented, motivated individual who will collaborate closely with suppliers, vendors, and internal departments to procure the materials, supplies, and services essential to our manufacturing process.

Job Responsibilities

• Assist in the procurement of raw materials, consumables, and supplies needed for manufacturing.
• Review and process purchase orders in a timely manner.
• Communicate with suppliers to negotiate pricing, delivery schedules, and terms.
• Monitor and track inventory levels to prevent shortages and overstocking.
• Maintain accurate records of purchase orders, supplier communications, and shipments.
• Ensure that materials meet the required quality standards and are delivered on time.
• Coordinate with the accounting department to ensure accurate invoicing and payment.
• Help resolve any issues with deliveries, quality, or pricing discrepancies.
• Prepare and maintain reports related to purchasing activities.

Job Requirements

• High School Diploma.
• 1–3 years’ experience in purchasing, supply chain, or a similar administrative role is a plus but not required.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and negotiation skills.
• Ability to work effectively and multitask in a fast‑paced environment.
• Familiarity with manufacturing processes, industrial procurement, and inventory management.
• Basic knowledge of contracts and vendor agreements.
• Full‑time, hourly employee; reports to the Department Manager.
• First shift: 7:30 AM to 4:30 PM, Monday–Friday.

Benefits

Mill‑Max is proud to offer a comprehensive benefits package that includes competitive salaries, health care coverage, a 401(k) plan, profit sharing, tuition reimbursement, and more.