Purchasing Assistant

Express Employment Professionals - Cincinnati East; Pueblo (CO); On-site; USD 33,000 - 37,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Administrative Assistant to support Reliability and Maintenance teams in Pueblo, CO. This temporary role runs 3-6 months, with a pay range of $24–$27 per hour and standard hours Monday–Friday, plus potential overtime.

The successful candidate will maintain databases, generate reports, handle purchasing and supplier coordination, and ensure accurate documentation and data integrity across projects.

Qualifications

• 3+ years of administrative support experience
• Associate's degree in Business Administration or related field
• Proficient in purchasing and data analysis software including Microsoft Office and Oracle

Responsibilities

• Coordinate reliability initiatives with cross-functional teams.
• Maintain databases and spreadsheets with accuracy and confidentiality.
• Prepare reports, presentations, and documents to track improvements.
• Collect and analyze data to support decision-making.
• Coordinate projects to meet timelines and deliverables.
• Organize files and documentation for easy access.
• Create, process, and track purchase orders with pricing accuracy.
• Develop relationships with suppliers to support procurement and resolve discrepancies.
• Monitor inventory levels and manage stock to prevent shortages or excess.
• Ensure purchases comply with policies.
• Perform other duties as assigned.

Skills

Administrative experience

Communication skills

Organizational skills

Data analysis

Education

Associate's degree in Business Administration

Bachelor's degree preferred

Tools

Microsoft Office Suite

Oracle

Job description

We are seeking an Admin to support our Reliability and Maintenance teams. Would you be able to assist us?

• Rate of pay – will be based on experience with range $24-27/hr
• Duration – 3-6 months
• Hours – Mon-Fri 7AM-3PM | 4-8 hours of OT

JOB RESPONSIBILITIES

• Work closely with cross-functional teams, including operations, maintenance, and quality assurance, to align reliability initiatives with organizational goals.
• Maintain databases and spreadsheets, ensuring accuracy and confidentiality of information.
• Prepare and create reports, presentations, and other documents to track reliability improvements, trends and system performance.
• Collect and analyze data to support decision-making processes.
• Assist in coordinating projects, ensuring timelines and deliverables are met.
• Organize and maintain files, records, and documentation, ensuring easy access and retrieval.
• Create, process, and track purchase orders, ensuring accuracy of pricing, quantities, and timely delivery dates.
• Develop and maintain strong relationships with suppliers to support procurement needs, and resolve discrepancies
• Monitor inventory levels and coordinate in managing stock levels to prevent shortages or excess inventory.
• Ensure that all purchases comply with organizational policies and procedures.

• Performs other duties as they might be assigned.

EDUCATION AND EXPERIENCE

• 3+ years of experience in an administrative support role, with demonstrated proficiency in office management.
• Associate's degree in Business Administration or a related field; Bachelor’s degree preferred.
• Proficient in purchasing and data analysis software applications, including Microsoft Suite and Oracle

KNOWLEDGE, SKILLS AND COMPETENCIES

• Possess excellent oral and written communications skills.
• Outstanding organizational, problem-solving, and analytical skills
• Detail-oriented with a focus on quality and accuracy.
• Proactive and self-motivated, capable of working independently and as part of a team.
• Strong organizational skills and the ability to manage multiple priorities effectively.

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