Purchasing Assistant

The Schebler Company; Pleasant Valley Township (IA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in equipment procurement is seeking a Purchasing Assistant to support purchasing operations. This role involves issuing purchase orders, managing vendor contracts, and ensuring the timely delivery of supplies. Ideal candidates should possess strong organizational and communication skills, and a high school diploma.

Qualifications

• 1-2 years of purchasing experience preferred.
• Knowledge and experience in shop supply is preferred.

Responsibilities

• Assist with purchase orders and vendor management.
• Coordinate with departments to maintain supply flow.
• Reconcile invoice discrepancies.

Skills

Strong computer skills

Strong organizational skills

Excellent communication

Education

High School Diploma or GED

Job description

AT SCHEBLER, YOU'RE MORE THAN AN EMPLOYEE. YOU'RE AN OWNER.

We have a long tradition of excellence at Schebler-both in the products we sell and the services we provide.

Our Employee-Owners:

In January 2022, Schebler transferred ownership to an ESOP (Employee Stock Ownership Plan). Our culture of ownership means every employee is held accountable for how we run our business. In return, employees have a voice in what we do, receive more job security, and have generous retirement benefits. Through our ESOP, each employee accumulates shares over time at no cost to them, which they can cash in when they retire or leave.

Reporting to the Purchasing Manager, the Purchasing Assistant will assist with the purchase of equipment, tools, parts, supplies, or services necessary for the operation of the business.

Essential Duties and Responsibilities:

1. Issue and maintain purchase orders for the acquisition of materials.
2. Issue and manage all sub-contract purchase orders to ensure the best price and timely delivery.
3. Assist with the negotiation and administration of contracts with suppliers, vendors, and other representatives.
4. Locate vendors of materials, equipment or supplies.
5. Enter information for purchase order requests into MRP module.
6. Coordinate with other departments to maintain supply flow.
7. Create return purchase orders for all products or equipment returned.
8. Order office supplies and track previous orders.
9. Order janitorial supplies through order confirmation and release of purchase orders.
10. Reconcile invoice discrepancies.
11. Research and correct packing slip and purchase order discrepancies.
12. Conduct periodic cycle counts and annual physical inventory.
13. Monitor and manage shop supply items.
14. Other duties as assigned.

Qualifications and Requirements:

Education: High School Diploma or GED required.

Experience: 1-2 years of purchasing experience preferred.

Shop supply knowledge and experience preferred.

Necessary Skills:

• Strong computer skills on a variety of office software packages.
• Strong organizational skills and detail oriented
• Excellent communicator with the ability to work with a wide variety of personalities, education levels, and work experience.

Other Requirements:

While performing the duties of this job the employee is occasionally required to stand; walk; sit; use hands, climb stairs, stoop, kneel, talk or hear. The employee must occasionally lift and/or move 50 pounds. The employee is occasionally exposed to a moderate noise level.

The above statements are intended to describe the general nature of work assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties and requirements.