Purchasing Assistant

upcdisplays; Madison (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) and Roth

Paid Time Off (PTO)

Health insurance benefits

Paid holidays

Job summary

UPC Displays in Madison, Wisconsin, is seeking a Purchasing Assistant to support operations by purchasing materials, coordinating deliveries, and maintaining supplier relations. This role emphasizes accuracy and collaboration with production teams.

Ideal candidates have 1–3 years of purchasing or procurement experience, familiarity with ERP/MRP software and Microsoft Office, and strong organization skills. Associates degree preferred.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 1–3 years purchasing/procurement/inventory control experience.
• Experience with vendors, purchase orders, freight coordination, and inventory management.
• Proficiency with Microsoft Office and ERP/MRP or accounting software.
• Manufacturing or industrial purchasing experience is a plus.

Responsibilities

• Purchase materials, supplies, equipment, and services to support company operations.
• Source vendors, obtain quotes, and maintain supplier relationships.
• Coordinate deliveries, inventory, and logistics to ensure materials are available when needed.
• Maintain purchasing records, process invoices, and resolve purchasing or vendor issues.
• Work with internal teams to support projects and production schedules.
• Identify cost-saving opportunities and monitor market trends.
• Perform other purchasing and administrative duties as assigned.
• Demonstrate strong organizational skills, attention to detail, and sound decision-making.

Skills

Organizational skills

Attention to detail

Decision-making

Education

High school diploma or GED

Associate degree in Business/Supply Chain or related field

Tools

ERP software

MRP software

Microsoft Excel

Job description

POSITION: Purchasing Assistant

About UPC

UPC has been designing and manufacturing retail store fixtures and point-of-purchase displays in Madison, Wisconsin, for almost 50 years, since 1978. Started as a family business, we have grown and have established ourselves worldwide. We are employee centric and are looking for strong candidates and long-term commitments. Our employee's tenure says it all!

Position Summary

• Purchase materials, supplies, equipment, and services to support company operations.
• Source vendors, obtain quotes, and maintain supplier relationships.
• Coordinate deliveries, inventory, and logistics to ensure materials are available when needed.
• Maintain purchasing records, process invoices, and resolve purchasing or vendor issues.
• Work with internal teams to support projects and production schedules.
• Identify cost-saving opportunities and monitor market trends.
• Perform other purchasing and administrative duties as assigned.
• Demonstrate strong organizational skills, attention to detail, and sound decision-making.

Facility & Work Environment

• Standard Office Environment
• Occasional exposure to manufacturing, production, and warehouse environments. The position requires periodic communication and collaboration with production team members.

Education & Experience

• High school diploma or GED required; Associate degree in Business, Supply Chain Management, or a related field preferred.
• One to three years of purchasing, procurement, inventory control, administrative, or related experience required.
• Manufacturing or industrial purchasing experience is a plus.
• Experience working with vendors, purchase orders, freight coordination, and inventory management.
• Proficiency with Microsoft Office (Excel, Outlook, and Word) and experience using ERP, MRP, or accounting software.

Benefits

We offer a competitive benefits package that includes:

• 401(k) and Roth
• Paid Time Off (PTO)
• Health insurance benefits
• Paid holidays
• And more

FOR MORE INFORMATION, PLEASE REFER TO UPC WEBSITE, www.upcdisplays.com or contact us in the following way:

Phone: [phone]

Fax: [phone]

Email: [e-mail]

Universal Presentation Concepts (UPC) is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business needs.