Purchasing Assistant

Universal Presentation Concepts; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Universal Presentation Concepts (UPC) in Madison, WI, is seeking a Purchasing Assistant to support operations by procuring materials, coordinating deliveries, and maintaining supplier relationships. You will help track inventory, process invoices, and work with production schedules to ensure timely materials availability.

The ideal candidate has a high school diploma or GED, 1–3 years in purchasing or related fields, and proficiency with Microsoft Office and ERP/MRP systems.

Qualifications

• High school diploma or GED; Associate degree in Business, Supply Chain Management, or related field preferred
• 1–3 years of purchasing, procurement, inventory control, administrative, or related experience required
• Manufacturing or industrial purchasing experience is a plus
• Experience working with vendors, purchase orders, freight coordination, and inventory management
• Proficiency with Microsoft Office (Excel, Outlook, and Word) and ERP, MRP, or accounting software

Responsibilities

• Purchase materials, supplies, equipment, and services to support company operations.
• Source vendors, obtain quotes, and maintain supplier relationships.
• Coordinate deliveries, inventory, and logistics to ensure materials are available when needed.
• Maintain purchasing records, process invoices, and resolve purchasing or vendor issues.
• Work with internal teams to support projects and production schedules.
• Identify cost-saving opportunities and monitor market trends.
• Perform other purchasing and administrative duties as assigned.
• Demonstrate strong organizational skills, attention to detail, and sound decision-making.

Job description

About UPC

UPC has been designing and manufacturing retail store fixtures and point-of-purchase displays in Madison, Wisconsin, for almost 50 years, since 1978. Started as a family business, we have grown and have established ourselves worldwide. We are employee centric and are looking for strong candidates and long-term commitments. Our employee's tenure says it all!

Purchasing Assistant

Position Summary

• Purchase materials, supplies, equipment, and services to support company operations.
• Source vendors, obtain quotes, and maintain supplier relationships.
• Coordinate deliveries, inventory, and logistics to ensure materials are available when needed.
• Maintain purchasing records, process invoices, and resolve purchasing or vendor issues.
• Work with internal teams to support projects and production schedules.
• Identify cost-saving opportunities and monitor market trends.
• Perform other purchasing and administrative duties as assigned.
• Demonstrate strong organizational skills, attention to detail, and sound decision-making.

Facility & Work Environment

• Standard Office Environment
• Occasional exposure to manufacturing, production, and warehouse environments. The position requires periodic communication and collaboration with production team members.

Education & Experience

• High school diploma or GED required; Associate degree in Business, Supply Chain Management, or a related field preferred.
• One to three years of purchasing, procurement, inventory control, administrative, or related experience required.
• Manufacturing or industrial purchasing experience is a plus.
• Experience working with vendors, purchase orders, freight coordination, and inventory management.
• Proficiency with Microsoft Office (Excel, Outlook, and Word) and experience using ERP, MRP, or accounting software.

Benefits

We offer a competitive benefits package that includes:

• 401(k) and Roth
• Paid Time Off (PTO)
• Health insurance benefits
• Paid holidays
• And more

FOR MORE INFORMATION, PLEASE REFER TO UPC WEBSITE, www.upcdisplays.com or contact us in the following way:

Phone: [phone]

Fax: [phone]

Email: [e-mail]

Universal Presentation Concepts (UPC) is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business needs.