Purchasing Assistant

City of Fort Worth; Fort Worth (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth's Financial Management Services Department, Purchasing Division, is seeking a Purchasing Assistant to provide administrative and procurement support to the division's Administrative and Buying teams. This role handles PIR responses, contract administration, and internal purchasing needs, ensuring timely completion of tasks.

Preferred qualifications include a Bachelor's degree, experience with PeopleSoft and GovQA, and strong Microsoft Office skills.

Qualifications

• Associate degree with major coursework in Business Management, Public Administration, Business Administration, or related field.
• Three years of clerical and administrative experience.
• Preferred: Bachelor’s degree or higher.
• Experience with City Purchasing Policy and Procedures.
• Experience with PeopleSoft (ERP) purchasing systems.
• Experience with GovQA and FOIA rules/regulations.
• Proficient in Microsoft Office.

Responsibilities

• Research, coordinate, and prepare responses to Public Information Requests (PIRs) with deadlines and confidentiality.
• Complete and process PeopleSoft Purchasing forms for contracts, renewals, amendments, and changes.
• Review contract terms, renewal options, and M&C approvals.
• Track contract expiration and communicate price increases/renewals with suppliers.
• Assist Purchasing Buyers with procurement documentation and contract administration.
• Provide PeopleSoft support to internal City departments.
• Research invoice/pay inquiries and coordinate with departments and suppliers.
• Maintain purchasing records, electronic files, logs, and documentation.
• Respond to internal/external inquiries and guide on purchasing processes.
• Serve as backup Administrative Assistant at front desk.
• Perform other related duties as assigned.

Education

Associate degree in Business Management/Public Administration/Business Administration

Bachelor’s degree or higher

Tools

PeopleSoft

Bonfire (E-Procurement)

GovQA

Microsoft Office

Job description

Pay Range: $24.67 - $30.83/hr. | $51,308 - $64,135 annual compensation

Job Posting Closing on: Thursday, November 19, 2026

Workdays & Hours: Monday – Friday 8am – 5pm; Remote work not available during initial probation

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest‑growing large cities in the U.S., serving nearly one million residents. Our organization is committed to exceptional customer service, mutual respect, diversity, continuous improvement, ethical behavior, and accountability.

The Financial Management Services Department, Purchasing Division, is seeking a Purchasing Assistant to provide administrative, procurement, and operational support to the division's Administrative and Buying teams. This role is responsible for supporting purchasing and contract administration activities, researching and responding to Public Information Requests (PIRs), assisting internal City departments with purchasing needs, and ensuring accurate and timely completion of administrative and procurement-related tasks.

Minimum Qualifications

• Associate’s degree from an accredited college with major coursework in Business Management, Public Administration, Business Administration, or a related field
• Three (3) years of clerical and administrative experience

Preferred Qualifications

• Bachelor’s Degree or Higher level of education
• Experience with City Purchasing Policy and Procedures
• Experience with pertinent Federal, State, and local purchasing laws, codes, and regulations
• PeopleSoft (ERP) purchasing systems experience
• EUNA (Bonfire) E-Procurement systems experience
• Familiar with Public Information Act software GovQA and experience with FOIA rules and regulations
• Microsoft Office computer skills

The Purchasing Assistant Job Responsibilities Include

• Research, coordinate, and prepare responses to Public Information Requests (PIRs), including locating, gathering, reviewing, and organizing responsive records while meeting statutory deadlines and maintaining appropriate confidentiality
• Complete and process PeopleSoft Purchasing forms and documentation for new contracts, renewals, amendments, change orders, and other transactions
• Review contract agreements and supporting documentation to identify contract term dates, renewal options, compensation amounts, terms and conditions, and applicable Mayor and Council (M&C) approvals
• Track and monitor contract expiration dates and renewal options; communicate with suppliers regarding price increase requests, renewals, and required supporting documentation
• Assist Purchasing Buyers with procurement documentation, contract administration, solicitation support, and other purchasing activities
• Provide PeopleSoft support to internal City departments, including system navigation, troubleshooting sourcing and requisition errors, researching available contracts, and identifying applicable spending authority
• Research invoice and payment inquiries and coordinate with applicable departments and suppliers to support accurate and timely processing
• Maintain purchasing records, electronic files, spreadsheets, tracking logs, and other administrative documentation
• Respond to internal and external customer inquiries, provide guidance on purchasing processes, and assist with shared mailbox correspondence and general division requests
• Serve as backup to the Administrative Assistant for front desk and receptionist coverage
• Perform other related duties as assigned

Conditions Of Employment And Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case‑by‑case basis. Employees are paid by direct deposit only.