Public Sector Procurement Specialist

cityoffortworth; Jackson Township (OH); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking a Purchasing Assistant to provide administrative, procurement, and operational support to the Purchasing Division. Responsibilities include responding to Public Information Requests (PIRs), processing PeopleSoft purchasing documents, and reviewing contracts for terms and approvals.

Minimum qualifications include an Associate's degree in a related field and 3 years of clerical experience.

Qualifications

• Associate's degree from an accredited college with major coursework in Business Management, Public Administration, Business Administration, or a related field
• Three (3) years of clerical and administrative experience

Responsibilities

• Research, coordinate, and prepare responses to Public Information Requests (PIRs), including locating, gathering, reviewing, and organizing responsive records while meeting statutory deadlines and maintaining appropriate confidentiality
• Complete and process PeopleSoft Purchasing forms and documentation for new contracts, renewals, amendments, change orders, and other transactions
• Review contract agreements and supporting documentation to identify contract term dates, renewal options, compensation amounts, terms and conditions, and applicable Mayor and Council (M&C) approvals
• Track and monitor contract expiration dates and renewal options; communicate with suppliers regarding price increase requests, renewals, and required supporting documentation
• Assist Purchasing Buyers with procurement documentation, contract administration, solicitation support, and other purchasing activities
• Provide PeopleSoft support to internal City departments, including system navigation, troubleshooting sourcing and requisition errors, researching available contracts, and identifying applicable spending authority
• Research invoice and payment inquiries and coordinate with applicable departments and suppliers to support accurate and timely processing
• Maintain purchasing records, electronic files, spreadsheets, tracking logs, and other administrative documentation
• Respond to internal and external customer inquiries, provide guidance on purchasing processes, and assist with shared mailbox correspondence and general division requests
• Serve as backup to the Administrative Assistant for front desk and receptionist coverage
• Perform other related duties as assigned

Education

Associate's degree in Business Management/Public Administration/related field

Bachelor's Degree or Higher

Tools

PeopleSoft (ERP)Purchasing

E-Procurement (Bonfire)

GovQA FOIA software

Microsoft Office

Job description

The City of Fort Worth is seeking a Purchasing Assistant to provide administrative, procurement, and operational support to the Purchasing Division. Responsibilities include responding to Public Information Requests (PIRs), processing PeopleSoft purchasing documents, and reviewing contracts for terms and approvals.

Minimum qualifications include an Associate's degree in a related field and 3 years of clerical experience.