Procurement & Contracts Assistant

City of Fort Worth; Fort Worth (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth's Financial Management Services Department, Purchasing Division, is seeking a Purchasing Assistant to provide administrative and procurement support to the division's Administrative and Buying teams. This role handles PIR responses, contract administration, and internal purchasing needs, ensuring timely completion of tasks.

Preferred qualifications include a Bachelor's degree, experience with PeopleSoft and GovQA, and strong Microsoft Office skills.

Qualifications

• Associate degree with major coursework in Business Management, Public Administration, Business Administration, or related field.
• Three years of clerical and administrative experience.
• Preferred: Bachelor’s degree or higher.
• Experience with City Purchasing Policy and Procedures.
• Experience with PeopleSoft (ERP) purchasing systems.
• Experience with GovQA and FOIA rules/regulations.
• Proficient in Microsoft Office.

Responsibilities

• Research, coordinate, and prepare responses to Public Information Requests (PIRs) with deadlines and confidentiality.
• Complete and process PeopleSoft Purchasing forms for contracts, renewals, amendments, and changes.
• Review contract terms, renewal options, and M&C approvals.
• Track contract expiration and communicate price increases/renewals with suppliers.
• Assist Purchasing Buyers with procurement documentation and contract administration.
• Provide PeopleSoft support to internal City departments.
• Research invoice/pay inquiries and coordinate with departments and suppliers.
• Maintain purchasing records, electronic files, logs, and documentation.
• Respond to internal/external inquiries and guide on purchasing processes.
• Serve as backup Administrative Assistant at front desk.
• Perform other related duties as assigned.

Education

Associate degree in Business Management/Public Administration/Business Administration

Bachelor’s degree or higher

Tools

PeopleSoft

Bonfire (E-Procurement)

GovQA

Microsoft Office

Job description

The City of Fort Worth's Financial Management Services Department, Purchasing Division, is seeking a Purchasing Assistant to provide administrative and procurement support to the division's Administrative and Buying teams. This role handles PIR responses, contract administration, and internal purchasing needs, ensuring timely completion of tasks.

Preferred qualifications include a Bachelor's degree, experience with PeopleSoft and GovQA, and strong Microsoft Office skills.