Purchasing Assistant

Ben E. Keith Company; Edmond (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player in food and beverage distribution is seeking a dedicated Purchasing Assistant. In this role, you will support the purchasing team by performing administrative tasks, managing purchase orders, and ensuring accurate documentation. This position offers a unique opportunity to contribute to a family-owned business that values diversity and employee contributions. With a commitment to quality and community support, this organization provides a competitive benefits package, including health coverage, a 401K plan, and educational assistance. Join a team that recognizes the strengths of its diverse workforce and strives for creative solutions.

Benefits

Short and Long Term Disability

401K with matching contribution

Employee Assistance Program

Wellness Program

Educational Assistance Program

Paid Vacation and holidays

Employee Credit Union

Qualifications

• 2 to 5 years of experience in Marketing or Purchasing preferred.
• Ability to use PC and Microsoft Office applications is essential.

Responsibilities

• Perform administrative duties supporting the Director of Purchasing and Managers.
• Assist in managing the purchase order process and ensure invoice accuracy.

Skills

Marketing experience

Purchasing experience

Microsoft Office applications

Ability to learn internal applications

Valid Driver’s license

Education

Associate’s degree or related experience

Tools

PC

Job description

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers’ expectations.

Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine.

We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906.

• Perform administrative duties that support the Director of Purchasing, Category Managers, and Purchasing Managers and assist with streamlining operational efficiencies.
• Oversee the upkeep of file storage, ensuring contracts and relevant documentation contains appropriate signatures prior to being permanently filed.
• Maintain library of reference and training material as needed.
• Field phone calls and forward to relevant purchasing personnel.
• Assist in developing and/or maintaining reports and spreadsheets and provide data to personnel as required.
• Perform ad-hoc requests as needed.
• Prepare, maintain and review purchasing files, reports and price lists.
• Assist with managing the purchase order process to ensure proper payment of invoices.
• Ensure purchase order files match packing slips and invoices in their respective files.
• Review invoices and compares to purchase orders to ensure accurate pricing.
• Track the status of requisitions, contracts and orders.
• Perform data entry of purchase orders, SKU data and other relevant data in internal procurement systems.
• Respond to customer and supplier inquiries about order status, changes, or cancellations
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications

Job Qualifications:

• 2 to 5 years Marketing or Purchasing experience preferred.
• Associate’s or related degree /related experience resulting in equivalent level of knowledge and experience is required.
• Ability to use PC and Microsoft Office applications
• Knowledge of purchasing helpful
• Ability to learn and use relevant internal applications
• Valid Driver’s license – Required to perform company business

Ben E. Keith (BEK) Company is one of the largest food and beverage distributors in the United States. We are a family-owned business with a long-standing tradition of supporting the diverse communities in which we live and work. Our competitive employee benefits provide health and financial protection to our employees and their families.

· Short and Long Term Disability

· 401K with matching contribution

· Employee Assistance Program

· Wellness Program

· Educational Assistance Program

· Paid Vacation and holidays

· Employee Credit Union

We have sought to create an environment in which the contributions of each employee at Ben E. Keith are fully valued. This means more than simply treating one another with respect; it also means considering how all our people can positively impact the quality of the decisions we make about our business.

Here at Ben E. Keith, we recognize that our workforce reflects the increasingly diverse nature of our society, and we want to do all we can to take advantage of that diversity with both our external and internal customers. We believe our differences are also our strengths and we want to do all we can to use those strengths to find more creative solutions for the business challenges we face. Ben E. Keith is an equal employment opportunity, affirmative action employer. VEVRAA Federal Contractor