Purchasing Agent 2

State of Iowa - Executive Branch; Independence (IA); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dedicated team in a full-time Purchasing Agent role within the Iowa Department of Health and Human Services. This position offers a structured schedule with opportunities for growth and advancement. You will be responsible for purchasing supplies and services, managing vendor relationships, and processing invoices. The ideal candidate will have a strong understanding of procurement processes and ERP systems. This role not only contributes to the efficiency of state operations but also offers a chance to make a positive impact in the community. If you are looking for a rewarding career with excellent benefits, this is the opportunity for you.

Benefits

Health, Dental, and Vision Insurance

Iowa Public Employees' Retirement System (IPERS)

Paid Holidays

Flexible Spending Accounts

Life and Long-Term Disability Insurance

Vacation and Sick Leave

Qualifications

• 6 years of full-time procurement experience or 2 years with a Bachelor's degree.
• Knowledge of invoice processing and ERP systems is essential.

Responsibilities

• Purchase supplies and services, working with vendors and procurement.
• Process invoices and rectify discrepancies with vendors.

Skills

Procurement Process Knowledge

Invoice Processing

Vendor Management

ERP Systems Familiarity

Education

High School Diploma or G.E.D.

Bachelor's Degree in Business or Related Field

Tools

Iowa Advantage ERP System

Job description

The Iowa Department of Health and Human Services (HHS), Division of State-Operated Specialty Care, Bureau of Independence Mental Health Institute (IMHI), is seeking a Purchasing Agent 2 to join our team! This is a full-time position with an 8:00 a.m. – 4:30 p.m. schedule, Monday – Friday, offering opportunities for advancement, growth, and development.

Responsibilities

1. Purchase supplies, equipment, and services for the facility, working closely with vendors, DAS Central Procurement, and HHS Bureau of Service Contract Support.
2. Determine the most efficient purchasing method, including contacting Small Business vendors, using State Master Agreements, or conducting competitive bids.
3. Process invoices for timely payment, review for correct pricing, discounts, and delivery terms, and rectify discrepancies by contacting vendors.
4. Work extensively with Iowa Advantage ERP system for procurement and accounts payable processing.
5. Complete reports for the Business Manager and collaborate with the Budget Analyst to ensure accurate accounting.
6. National Institute of Governmental Purchasing certification is desired.

Minimum Qualifications

1. High school diploma or G.E.D., and six years of full-time procurement experience, OR
2. Bachelor's degree in business, public administration, accounting, or economics, and two years of relevant experience, OR
3. Equivalent education and experience, substituting one year of education for each year of experience, OR
4. Current experience in the state executive branch including 18 months as a Purchasing Agent 1.

Additional Requirements

Applicants will be required to complete a background check. Knowledge of the procurement process, invoice processing, and familiarity with ERP systems are essential.

Benefits

• Iowa Public Employees' Retirement System (IPERS)
• Retirement Investors Club (RIC)
• Health, Dental, and Vision Insurance
• Vacation and Sick Leave
• Paid Holidays
• Flexible Spending Accounts
• Life and Long-Term Disability Insurance

Location

Independence, Iowa, a scenic community with recreational opportunities, located near Waterloo/Cedar Falls, Cedar Rapids, and Iowa City.

Equal Opportunity

The State of Iowa is an EEO/AA Employer. We encourage applicants with lived experience, minorities, women, persons with disabilities, and veterans to apply. We use E-Verify for employment eligibility verification.

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