Purchasing Agent

Tri Pointe Homes; Plano (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Purchasing Agent to join their dynamic team. This role involves timely procurement of materials and labor, fostering strong relationships with trade partners, and ensuring quality and cost-effectiveness in all transactions. You will manage contracts, analyze bids, and collaborate with various teams to maintain community standards. If you have a passion for organization and negotiation, and thrive in a collaborative environment, this opportunity is perfect for you. Join a company that values diversity and inclusion, and make a meaningful impact in the homebuilding industry.

Qualifications

• 1+ year of homebuilder purchasing experience preferred.
• Strong organizational skills with the ability to prioritize tasks.

Responsibilities

• Prepare and distribute bid packages for new communities.
• Negotiate and resolve contract changes and price requests.
• Analyze vendor performance to ensure quality and safety.

Skills

Organizational Skills

Negotiation Skills

Attention to Detail

Team Collaboration

Microsoft Office Suite

Communication Skills

Education

High School Diploma

BA/BS Degree

Tools

Microsoft Office Suite

Adobe Pro

Corrigo

JD Edwards

Docusign

Envision

Hyphen Solutions

Job description

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Overview

Tri Pointe Homes is about more than homes, we are about people. We are committed to changing the lives of our customers and employees. Our passion for creating communities does not end with our customers. If this sounds like a career for you, apply to be a part of our great team.

Tri Pointe Homes Dallas-Fort Worth is looking for an experienced individual to join our talented group as a Purchasing Agent.

Position Highlights

Timely procure materials and labor at the appropriate quality and quantity, with reasonable/low prices, while fostering healthy relationships with trade partners.

Position Responsibilities

1. Prepare and distribute bid packages for new communities and/or plan changes. Negotiate and award trade partner contracts based on best-qualified bids, including those with optimal pricing, quality, workload capacity, and ability to meet established work schedules. Evaluate all bids received to ensure bids are per specs, plan specifics, and include all appropriate details. Manage and update master bid list to include current and new trade partners.
2. Negotiate and resolve contract changes/issues and price change requests, including effective and good through dates. Communicate product and pricing changes to Construction, Sales, Customer Care, Design Studio, and other team members as appropriate.
3. Negotiate and track all Model Discounts by trade.
4. Analyze and understand vendor/trade partner performance, workload, and market issues to ensure all quality, safety, and job completion requirements are met. Team with production/construction on performance management of trader partners.
5. Manage construction costs through effective bidding and negotiating of community specifications with trade partners. Possess knowledge of appropriate unit costs, unbundling, takeoffs, and estimating.
6. Keep abreast of current construction practices, blueprints, structural design, and building codes to ensure proper contracting of trades.
7. Understand best practices to gain efficiency and accuracy and champion new products and processes for consideration and implementation.
8. Recommend/Develop standard features for all projects (with Purchasing management and brand/division leadership approval) and work with Purchasing, Options, Sales, and Marketing team members (as applicable) to maintain these features.
9. Oversee contract administration input and timelines.
10. Ensure accuracy of Scopes of Work with all trade partners and vendors.
11. Help produce/manage quarterly Purchasing Department reports creation, distribution, and analysis for assigned communities.
12. Understand and maintain the National Contract program with Manufacturers and Vendors for each product.
13. Perform cost comparisons and analyses as needed to support Land Acquisition/Due Diligence.
14. Interface with architects and structural engineers on product development and innovation.
15. Work with the Purchasing Director/Manager to negotiate the base home cost and option costs before total sales prices being finalized. Provide input and help oversee the finalization of Plan Revision Notice pricing.
16. Order samples for sales teams, design center, and other subcontractors as needed.
17. Work collaboratively with the design studio, sales, construction, customer care, trade partners, and other team members regarding community standards and option issues that arise.
18. Keep up with industry trends and research new ideas while being mindful of the end-user – the homebuyer.
19. Follow company expectations, including internal control and ethics policies, regarding trade partner and vendor selection/relations and national accounts.
20. Work with internal and external business partners on option-related topics, including sourcing new vendors, negotiating option costs, reading and understanding floorplans, and solving practical problems. Engage in product development to ensure cost-effective options before plans are finalized.
21. Establish, negotiate, manage, and contract option pricing for each community.
22. Oversee and manage processing of customer options upgrades, collaborating with design studio team members.
23. Maintain and distribute updated options reports as needed.
24. Create and update option product offerings in Envision and other databases.
25. Prepare and submit for bid civil engineering plans, landscaping plans, and other community infrastructure.
26. Analyze/qualify returning bids, ensure budgets are aligned, and negotiate for best-qualified bids.
27. Finalize contract scope details and oversee contract administration.
28. Negotiate and resolve contract changes/issues and price change requests with trade partners and Land Development team members.
29. Read and understand civil plans, provide feedback, and develop site plans considering potential issues.
30. Establish budgets through detailed estimating, review, and redlining of plans before bidding.
31. Manage budget revisions for plan changes and ensure accurate costing for all options.
32. Investigate, research, and resolve billing inquiries, providing necessary documentation.
33. Provide monthly forward-looking base house budgets.
34. Manage lumber tracker to forecast price changes.
35. Set cut-off dates for options stages based on community schedules.
36. Develop and maintain relationships with trade partners, suppliers, and vendors. Attend industry events to expand bid list.
37. Collaborate with group national accounts and marketing teams.
38. Foster respect and harmony within the team and with external partners.
39. Demonstrate commitment to company values and brand pillars.
40. Engage proactively with team members to improve processes and community execution.
41. Organize and complete tasks according to guidelines, safety standards, and deadlines.

Position Qualifications

1. A High school diploma or equivalent is required. BA/BS Degree is preferred, or an equivalent combination of education and experience.
2. A minimum of 1 year of homebuilder purchasing experience is preferred.
3. Strong organizational skills with the ability to prioritize multiple tasks with high-quality results.
4. Detail-oriented with the ability to multi-task while meeting various deadlines.
5. Team player with excellent verbal and written skills.
6. Strong PC skills required, with proficiency in Microsoft Office Suite, Adobe Pro, and internet-based programs. Experience with Corrigo, Enterprise-One/JD Edwards, Sharefile, Docusign, Envision, and Hyphen Solutions is preferred.

We are committed to diversity and inclusion, and we are an Equal Opportunity Employer. We do not sponsor visas for this position. We foster an environment where everyone can be their authentic selves and contribute their unique perspectives.