Purchasing Administrator I

UniFirst Corporation; Longmeadow (MA); On-site; USD 38,000 - 60,000; Full time

Job summary

UniFirst Corporation is seeking an administrative professional to manage Direct Sales account purchases, including PO analysis, expediting, reporting, and data entry for sales orders.

The role requires accurate data entry, liaison with Customer Service and Distribution, and reporting responsibilities. A high level of independent thinking and communication is expected, with the position reporting to the Direct Sales Purchasing Manager.

Qualifications

• Data entry experience required.
• One year working in a purchasing environment preferred.

Responsibilities

• Review purchase orders for accuracy and back order information.
• Process daily open order lines for Direct Sales orders.
• Review past due vendor purchase order receipts.
• Confirm vendor shipments and receipts.
• Review vendor back-order reports and expedite when necessary.
• Investigate receiving discrepancies.
• Data entry of updated product status on open order lines.
• Process obsolete product order lines to be cancelled.
• Monitor department e-mail and all return communications.

Skills

Data Entry

Planning and Organization

Motivation

Prioritizing

Problem Identification and Solving

Analyzing Data

Tools

MS Word

Excel

MS Access

AS400

Job description

Description

Responsible for all administrative functions of managing Direct Sales account purchases. Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders.

Description

Responsible for all administrative functions of managing Direct Sales account purchases. Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution. Accurate data entry and typing skills are an integral component of the overall job responsibilities for this position. Daily reports are generated and system order updates are processed. This position will report to the Purchasing Manager for the Direct Sales division. The position requires a high level of independent thinking and communication.

Daily

• Review purchase orders for accuracy and back order information
• Process daily open order lines for Direct Sales orders
• Review past due vendor purchase order receipts
• Confirm vendor shipments and receipts
• Review vendor back-order reports and expedite when necessary
• Investigate receiving discrepancies
• Data entry of updated product status on open order lines
• Process obsolete product order lines to be cancelled
• Monitor department e-mail and all return communications

Qualifications

Data entry experience required. One year working in a purchasing environment preferred.

Skills

• Data Entry
• Planning and Organization
• Motivation
• Prioritizing
• Problem Identification and Solving
• Analyzing Data

Knowledge

• Proficient in MS Word and Excel
• MS Access
• AS400
• Basic Purchasing/Inventory Principles

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws