Purchasing Administrator I

UniFirst; Longmeadow (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

UniFirst is seeking a Purchasing Administrator I to manage administrative functions for Direct Sales purchases. Responsibilities include PO analysis, expediting, reporting, and data entry, with liaison to Customer Service and Distribution.

The role reports to the Purchasing Manager and requires independent thinking and clear communication. Daily tasks include reviewing orders, processing open lines, confirming vendor shipments, expediting back-orders, and handling returns.

Qualifications

• Data entry experience required. One year working in a purchasing environment preferred.
• Ability to review and process purchase orders and related data.
• Proficient with MS Word and Excel; basic purchasing/inventory principles.

Responsibilities

• Review purchase orders for accuracy and back order information.
• Process daily open order lines for Direct Sales orders.
• Confirm vendor shipments and receipts.
• Review vendor back-order reports and expedite when necessary.
• Investigate receiving discrepancies.
• Data entry of updated product status on open order lines.
• Process obsolete product order lines to be cancelled.
• Monitor department e-mail and all return communications.

Skills

Data Entry

Planning and Organization

Motivation

Problem Identification and Solving

Analyzing Data

Tools

MS Word

MS Excel

MS Access

AS400

Job description

Job Description - Purchasing Administrator I (2502803)

Job Description

Purchasing Administrator I - ( 2502803 )

Description

Responsible for all administrative functions of managing Direct Sales account purchases. Primary responsibilities are, but not limited to; purchase order analysis, expediting, reporting and data entry to corresponding sales orders. Acts as the liaison to Customer Service and Distribution. Accurate data entry and typing skills are an integral component of the overall job responsibilities for this position. Daily reports are generated and system order updates are processed. This position will report to the Purchasing Manager for the Direct Sales division. The position requires a high level of independent thinking and communication.

Daily

• Review purchase orders for accuracy and back order information
• Process daily open order lines for Direct Sales orders
• Confirm vendor shipments and receipts
• Review vendor back-order reports and expedite when necessary
• Investigate receiving discrepancies
• Data entry of updated product status on open order lines
• Process obsolete product order lines to be cancelled
• Monitor department e-mail and all return communications

Qualifications

Data entry experience required. One year working in a purchasing environment preferred. Skills:

• Data Entry
• Planning and Organization
• Motivation
• Problem Identification and Solving
• Analyzing Data

Knowledge:

• Proficient in MS Word and Excel
• MS Access
• AS400
• Basic Purchasing/Inventory Principles

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

Primary Location

United States-Massachusetts

Work Locations

165 - SUPPLY INVENTORY 138 Longmeadow St Ste. 202 Longmeadow 01106

Organization

165 - Springfield MA

Job

Purchasing

Employee Status

Regular

Shift

1st Shift

Schedule

Full-time

Hours of Operation : 8:00 to 4:30pm

Travel

No

Job Posting

UniFirst Corporation is an EEO/Affirmative Action Employer M-F-Disability-Vet