IN-IOT-Purchasing Administrator

Skywalk Global; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

Skywalk Global seeks a Purchasing Administrator in Indianapolis, IN for a 7-month contract-to-hire engagement with the Indiana Office of Technology. You will serve as a procurement expert, handling commodities and services and supporting upper management while coordinating state procurement per Indiana code.

The role requires DPAP training within four weeks of hire, strong contract administration skills, and thorough documentation.

Qualifications

• Bachelor's degree or 5–8 years of full-time professional experience in procurement, contracting, or purchasing.
• Broad knowledge of contracting, requisitions, and procurement laws, rules, and forms.
• Advanced proficiency with e-Procurement systems and Microsoft Office.

Responsibilities

• Provide administrative oversight of contract services (both automated and traditional).
• Purchase within delegation authority and in compliance with laws, rules, and procedures.
• Maintain a large file system for all contracted services/items.
• Perform vendor bid/quote evaluations to select the most responsible vendor.
• Negotiate, execute, and administer contracts, QPA agreements, and amendments.
• Communicate with staff and vendors to resolve issues and facilitate timely purchases.
• Document all procurement processes for audit purposes.

Skills

Procurement

Project Management

Education

Bachelor of Science in Accounting, Finance, Purchasing, or Business Management

Job description

### Skywalk Global## IN-IOT-Purchasing Administrator##### Job TypeContract to Hire##### Job LocationIndianapolis, IN##### Primary SkillsProcurement, Project Management##### Duration7 months (11/30/2026 - 06/30/2027)##### Job SummaryThe Indiana Office of Technology provides cost-effective, secure, consistent, reliable enterprise-technology services to our partner agencies so that they can better serve our mutual customer, the Hoosier taxpayer.Role Overview:The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management. You will coordinate and execute State procurement functions in accordance with Indiana Code.To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four weeks of the date of hire. The training is conducted by the Indiana Department of Administration.A Day in the Life:The essential functions of this role are as follows:- Provide administrative oversight of both automation-related and traditional contract services.- Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.- Maintain a substantial file system covering all services or items contracted for by the Agency.- Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.- Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.- Negotiate, execute, and administer contracts, QPA Agreements and amendments- Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.- Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.- Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.- Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.- Establish and maintain assessment criteria according to current procurement rules and statutes.- The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.What You'll Need for Success:You must meet the following requirements to be considered for employment:- Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.- Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.- Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms. Extensive knowledge specific to overseeing and managing contracts.- Effective communication skills.- Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.- Expertise with general project management including financial management, and conflict management. Ability to negotiate contracts and bids.- Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.- Ability to maintain confidentiality.- Eligible to be bonded and able to accurately handle financial documents.You must satisfy the following requirements to continue employment:- Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required trainingQuestions1. Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?2. What is your candidate’s email address?3. Only local candidates will be accepted for this position. Where does your candidate currently reside (City & State)?4. If selected for engagement, your candidate’s hourly Pay Rate must be $30.67 per hour. The Provider Markup for this position is 28%. Do you agree to these requirements?5. This position is 37.5 hours per week with onsite mandatory in-person training. Position is fully on-site. Hours are 8-4 (with half hour lunch) or till 4:30 (with hour lunch), or 9 to 5. Do you agree to these requirements?6. This position is a contract to hire after 6 months. Candidates presented must be eligible for full time hire, without requiring sponsorship. Please confirm the resource is understanding of this requirement.