Procurement Analyst

State of Indiana; Indianapolis (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical plans

Wellness rewards

Health savings account

Pension plans

Paid time off

Education reimbursement

Free Parking

LinkedIn Learning access

Job summary

The State of Indiana is seeking a Procurement Specialist to join the Governance team. You will assist category directors to ensure compliant procurement processes, standardize documentation, and drive improvements in contract management and supplier performance.

The role emphasizes data-driven analysis, negotiation, and cross-team collaboration with agency staff and vendors. This exempt position offers comprehensive benefits and growth opportunities within state government.

Qualifications

• Knowledge of contract management and negotiation principles.
• Ability to develop client relationships, analyze problems, and resolve conflicts.
• Experience drafting complex contracts for commodities and services.
• Familiarity with PeopleSoft E-Procurement or similar ERP systems.

Responsibilities

• Provide direction and guidance to staff, vendors, and stakeholders on procurement.
• Assist with contract administration and problem resolution.
• Facilitate communication between vendors, agencies, and employees.
• Maintain vendor contacts to investigate discrepancies and resolve issues.
• Troubleshoot procurement system issues and discrepancies.
• Contribute to solutions for improving contract management and supplier performance.
• Create and interpret quantitative and qualitative analyses to support changes.

Skills

Contract management

Negotiation

Vendor relationships

Data analysis

Communication

Procurement knowledge

Education

High School Diploma or HSE

Tools

PeopleSoft E-Procurement

Job description

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Administration (IDOA):
IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.

Role Overview:

This position will be part of the Governance team. This team is responsible for assisting category directors to ensure compliance with processes, standardize and document procedure, and find areas for improvement in the procurement department.

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience.Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.
• Assist with problem resolution and administration of contracts.
• Assist with communication between vendors, the agency, and employees.
• Assist with maintenance of vendor contacts to investigate discrepancies, exchange information, and resolve issues.
• Troubleshoot problems related to procurement including system issues or discrepancies.
• Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.
• Create and interpret complex quantitative and qualitative analyses, forming hypotheses, synthesizing conclusions, and assisting to implement change.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Basic knowledge of the principles of complicated contract management and negotiation is required.
• Ability to assist with client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
• Ability to assist with the drafting of complex contracts for commodities and services.
• Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
• Basic knowledge of contract management principles to various commodities and services.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3+ years of experience in vendor/contract management, supplier performance, sourcing, or procurement experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .