Purchasing Administrative Assistant ($60-70K)

Ultimate Staffing Services; New Hope (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Full benefits

Job summary

Ultimate Staffing Services in New Hope, MN is seeking a candidate for a purchasing support role with an 18-month development track to a dedicated Purchasing position. The role includes hands-on training across purchasing, customer service, order entry, and cross-functional activities.

The position is onsite, Monday–Friday, 7:30 AM–4:30 PM, direct hire with full benefits, offering a salary of $60,000–$70,000 annually and opportunities to collaborate with Operations, Engineering, Quality, and

Qualifications

• 1+ year of experience in purchasing support or procurement.
• Exposure to purchasing processes, vendor coordination, inventory management.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office and ERP/MRP systems.
• Manufacturing experience is a huge plus.

Responsibilities

• Learn and support purchasing activities for materials, supplies, equipment, and services.
• Communicate with suppliers regarding pricing, orders, and deliveries.
• Monitor inventory levels and maintain purchasing records.
• Assist with vendor performance tracking and cost-saving initiatives.
• Partner with Operations, Engineering, Quality, and Maintenance teams.
• Follow purchasing and supplier management procedures, including ISO standards.
• Provide backup support for customer service functions.
• Enter, update, and track customer orders within the ERP system.
• Respond to customer inquiries and communicate order status updates.
• Assist with invoicing, quotes, and customer communications.
• Provide administrative support, documentation management, and vendor administration.
• Support daily plant operations, special projects, and cross-functional business needs.

Skills

Organizational skills

Attention to detail

Customer service

Order entry

Communication

Tools

ERP/MRP systems

Microsoft Office

Job description

Position Summary

This position offers a unique succession planning opportunity for someone eager to advance into a dedicated & key purchasing role within approximately 18 months. During this development period, the successful candidate will receive hands-on training in all aspects of the purchasing function while gaining valuable exposure to customer service & order entry, sales support, plant administrative operations, and cross-functional business activities across the organization.

Location: Onsite (New Hope)

Schedule: Monday-Friday, 7:30 AM - 4:30 PM

Salary: $60,000-$70,000 annually

Type: direct hire with full benefits!

Essential Duties and Responsibilities

• Learn and support purchasing activities for materials, supplies, equipment, and services.
• Communicate with suppliers regarding pricing, orders, and deliveries.
• Monitor inventory levels and maintain purchasing records.
• Assist with vendor performance tracking and cost-saving initiatives.
• Partner with Operations, Engineering, Quality, and Maintenance teams.
• Follow purchasing and supplier management procedures, including ISO standards.
• Provide backup support for customer service functions.
• Enter, update, and track customer orders within the ERP system.
• Respond to customer inquiries and communicate order status updates.
• Assist with invoicing, quotes, and customer communications.
• Provide administrative support, documentation management, and vendor administration.
• Support daily plant operations, special projects, and cross-functional business needs.

Requirements

• 1+ year of experience in purchasing support or procurement; experience in these areas is preferred: customer service, order entry, administrative support.
• Exposure to purchasing processes, vendor coordination, inventory management, or purchase order management.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proficiency with Microsoft Office and ERP/MRP systems.
• Manufacturing experience is a huge plus.
• Comfortable supporting purchasing, customer service, sales support, and administrative functions during the training and development period.
• Eagerness to learn and grow into a dedicated Purchasing role within approximately 18 months.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.