Purchasing Administrative Assistant

Randstad USA; Gainesville (GA); On-site; USD 27,000 - 28,000; Full time

Job summary

Randstad USA in Gainesville, GA is seeking a detail-driven Purchasing Administrative Assistant to support our procurement team. You will handle routine purchase orders, data entry, and vendor follow-ups to ensure a steady flow of MRO supplies across our office and manufacturing sites.

The role focuses on document control and ERP-based min-max analysis, with occasional back-up duties for Buyers. A High School diploma and about 1 year of purchasing experience are preferred, with opportunities to

Qualifications

• 1 year of purchasing or procurement experience.
• Experience with ERP systems.
• High School education required.

Responsibilities

• Input and process routine Purchase Orders, mostly for MRO items in our ERP system.
• Follow up with vendors daily via phone and email to secure order acknowledgments, confirm shipping dates, and update delivery schedules.
• Provide general clerical support, including answering departmental inquiries, and maintaining office supplies.
• Min max analysis utilizing ERP system.
• Eventually fill in for Buyers when they are out or on vacation.
• Collecting kanban cards and coordinating purchases for parts represented by Buyers.

Skills

Purchase Orders

MRO items

Vendor Management

Procurement

Education

High School

Tools

ERP system

Job description

re you a detail-driven organizer who thrives in fast-paced environments and loves keeping operational gears turning seamlessly behind the scenes? If so, we want to hear from you.

We are looking for a proactive Purchasing Administrative Assistant to join our team. In this role, you will serve as the operational backbone for our procurement department, directly supporting our Supply Chain Manager and two Buyers. Your primary mission will be to alleviate administrative burdens from the buyers, maintain meticulous document control, manage accurate data entry, and coordinate routine vendor follow-ups to guarantee an uninterrupted flow of raw materials, components, and MRO supplies across our office and manufacturing facilities.

salary: $19.5 - $19.51 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

Duties/Responsibilities:

• Input and process routine Purchase Orders, mostly for MRO items in our ERP system.
• Follow up with vendors daily via phone and email to secure order acknowledgments, confirm shipping dates, and update delivery schedules.
• Provide general clerical support, including answering departmental inquiries, and maintaining office supplies.
• Min max analysis utilizing ERP system.
• Eventually fill in for Buyers when they are out or on vacation.
• Collecting kanban cards and coordinating purchases for parts represented by Buyers.

The essential functions of this role include:

• working in a smoke free environment
• manual lifting up to 15lbs
• working up to 5 hrs of overtime per week

Skills

• Purchase Orders (1 year of experience is preferred)
• MRO items
• Purchasing/Procurement
• Decision Making
• Problem Solving
• Vendor Management
• Certified Purchasing Manager (CPM)

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Experience

• Experienced
• 1 year

Education

• High School (required)

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.