Purchasing Admin: Streamline Orders & Invoices

Kennicott; Chicago, Northern (IL, KY); Hybrid; USD 26,000 - 29,000; Full time

Job summary

Kennicott is seeking a detail-oriented administrative professional to support the Central Purchasing team from a home-office in Chicago, IL. You will process POs and invoices, coordinate with vendors and the accounting team, and monitor order accuracy.

Ideal candidates will have strong communication and time-management skills, with experience in MS Office, scheduling tools, and basic data entry. This role is full-time with day shifts.

Qualifications

• Proficiency in Word, Excel, and PowerPoint.
• Familiarity with scheduling tools (Outlook, Google Calendar).
• Basic bookkeeping or data entry skills.

Responsibilities

• Process purchase orders and invoices.
• Enter and reconcile all purchase orders.
• Manage late orders and reconcile open product, airway bills, and truck manifest.
• Reconcile imperfect orders with vendors.
• Support sales with late-order problem solving.
• Process credits and billings with accounting.
• Coordinate with buyers and leaders on daily operations, receiving of shipments, and confirming accuracy of order invoices.
• Generate reports on workflow and open issues.
• Participate in regular meetings with buyers and leaders.
• Other duties as assigned.

Skills

Communication

Time management

Customer service

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Google Calendar

Zoom

Teams

Job description

Kennicott is seeking a detail-oriented administrative professional to support the Central Purchasing team from a home-office in Chicago, IL. You will process POs and invoices, coordinate with vendors and the accounting team, and monitor order accuracy.

Ideal candidates will have strong communication and time-management skills, with experience in MS Office, scheduling tools, and basic data entry. This role is full-time with day shifts.