CPO Fresh Purchasing Admin

Kennicott; Chicago, Northern (IL, KY); Hybrid; USD 26,000 - 29,000; Full time

Job summary

Kennicott is seeking a detail-oriented administrative professional to support the Central Purchasing team from a home-office in Chicago, IL. You will process POs and invoices, coordinate with vendors and the accounting team, and monitor order accuracy.

Ideal candidates will have strong communication and time-management skills, with experience in MS Office, scheduling tools, and basic data entry. This role is full-time with day shifts.

Qualifications

• Proficiency in Word, Excel, and PowerPoint.
• Familiarity with scheduling tools (Outlook, Google Calendar).
• Basic bookkeeping or data entry skills.

Responsibilities

• Process purchase orders and invoices.
• Enter and reconcile all purchase orders.
• Manage late orders and reconcile open product, airway bills, and truck manifest.
• Reconcile imperfect orders with vendors.
• Support sales with late-order problem solving.
• Process credits and billings with accounting.
• Coordinate with buyers and leaders on daily operations, receiving of shipments, and confirming accuracy of order invoices.
• Generate reports on workflow and open issues.
• Participate in regular meetings with buyers and leaders.
• Other duties as assigned.

Skills

Communication

Time management

Customer service

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Google Calendar

Zoom

Teams

Job description

Job Details

• Job Location: Home Office - Chicago, IL 60622
• Position Type: Full Time
• Salary Range: $19.00 - $21.00 Hourly
• Job Shift: Day
• Job Category: Admin - Clerical

Overview of Position

Support Central Purchasing team by ensuring all paperwork related to purchasing and shipping is accurately completed on time.

Monitor accuracy of invoices and coordinate with accounting for payment.

Attention to detail and managing multiple tasks.

Primary Tasks

• Process purchase orders and invoices.
• Ensure all purchase orders are entered and reconciled.
• Manage late orders, reconciling open product, airway bills, and truck manifest.
• Reconcile imperfect orders, such as wrong quantity, damaged product, wrong location, wrong product, with vendors.
• Support sales with the problem solving of late orders
• Process credits and billings in coordination with the accounting team.
• Coordinate with buyers and leaders on daily operations, receiving of shipments, and confirming accuracy of order invoices.
• Generate reports on workflow and open issues.
• Participate in regular meetings with buyers and leaders.
• Other duties as assigned

Qualifications

Technical Skills:

• Proficiency in word processing, spreadsheets, and presentation software (Microsoft Word, Excel, PowerPoint).
• Familiarity with scheduling tools (Outlook, Google Calendar) and video conferencing (Zoom, Teams).
• Basic bookkeeping or data entry skills.

Soft Skills:

• Communication: Clear, professional written and verbal communication.
• Time Management: The ability to multitask, prioritize tasks, and juggle multiple projects under pressure.
• Customer Service: Tact, interpersonal skills, and problem-solving abilities when dealing with clients, staff, and vendors.