Purchasing Accounts Payable Coordinator

TWIN RIVER GROUP INC; Trenton (NJ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

Paid time off and company holidays

Opportunities for professional growth

Job summary

TWIN RIVER GROUP INC in Trenton, New Jersey is seeking a Purchasing Coordinator to join their team. This full-time position involves managing purchasing activities, coordinating orders, and assisting with accounting processes.

The ideal candidate should have 3-5 years of relevant experience, strong organizational and communication skills, and proficiency with NetSuite ERP and QuickBooks. Benefits include competitive salary, health insurance, and opportunities for professional growth.

Qualifications

• 3–5 years of experience in purchasing, procurement, or related operations role.
• Ability to meet deadlines in a fast-paced environment.
• Strong understanding of accounting principles.

Responsibilities

• Manage purchasing activities and coordinate orders.
• Utilize NetSuite ERP for order entry and inventory management.
• Assist with QuickBooks data entry and reconciliation support.

Skills

Strong attention to detail

Multitasking

Communication skills

Proficiency with NetSuite ERP

Working knowledge of QuickBooks

Tools

NetSuite ERP

QuickBooks

Microsoft Office Suite

Job description

Location: On-Site Job Type: Full-Time Salary: $70,000 – $80,000 Annually Experience Required: 3–5 Years

About the Role

Twin River Group is seeking a highly organized and detail-oriented Purchasing Coordinator to join our growing team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands‑on experience with NetSuite ERP and QuickBooks. We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

Key Responsibilities

• Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
• Process and manage customer orders end-to-end, ensuring accuracy, timely fulfillment, and customer satisfaction.
• Utilize NetSuite ERP daily for PO entry, inventory management, reporting, and workflow coordination.
• Assist with QuickBooks data entry, reconciliation support, and financial record maintenance.
• Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
• Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods.
• Monitor inventory levels and initiate replenishment orders as needed.
• Resolve discrepancies related to purchase orders, invoices, shipments, and inventory records.
• Maintain accurate purchasing, inventory, and financial records within NetSuite and QuickBooks.
• Generate and analyze reports related to purchasing, open orders, inventory, and fulfillment status.
• Support the finance team with accounts payable documentation, invoice reconciliation, and three‑way matching.
• Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

Required Qualifications

• 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
• Strong proficiency with NetSuite ERP or similar ERP systems
• Working knowledge of QuickBooks and accounting support functions.
• Advanced experience with NetSuite purchasing, inventory, fulfillment, and reporting modules preferred.
• Strong understanding of procure‑to‑pay and order‑to‑cash processes.
• Knowledge of fundamental accounting principles, including accounts payable, reconciliations, and financial documentation.
• Exceptional organizational skills with extreme attention to detail.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Preferred Qualifications

• NetSuite certification or advanced NetSuite experience.
• Experience in wholesale, distribution, or supply chain environments.
• Familiarity with EDI systems or third‑party logistics (3PL) coordination.

What We Offer

• Competitive salary based on experience.
• Supportive and collaborative team environment.
• Opportunities for professional growth and advancement.
• Health, dental, and vision benefits.
• Paid time off and company holidays.
• Stable, full‑time on‑site position with a close‑knit team.