Purchasing Admin Assistant: PO Tracking & Vendor Support

Randstad USA; Bay Shore (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Randstad USA in Bay Shore, NY seeks an Administrative Assistant in the Purchasing Department for a 3-6 month contract to support open purchase orders, supplier follow-ups, and on-time component deliveries in a fast-paced production environment.

The ideal candidate has 1–3+ years in admin or materials coordination within manufacturing, strong Excel skills, and exposure to ERP/MRP systems like SyteLine or SAP. This is a full-time day shift with potential for permanent hire.

Qualifications

• 2 years of experience in administrative or materials coordination in manufacturing.
• Strong Microsoft Excel proficiency.
• Hands-on exposure to ERP/MRP platforms preferred.
• Solid vendor management and data accuracy skills.

Responsibilities

• Purchase Order Tracking & Expediting: monitor open POs to identify past-due or at-risk deliveries.
• Vendor Follow-Up: contact suppliers to confirm ship dates and statuses.
• ERP Data Maintenance: update PO dates and notes in the ERP system.
• Reporting & Expedite Lists: manage weekly logs and delivery tracking in Excel.
• Shortage Escalation: escalate bottlenecks to prevent downtime.
• RFQs: assist by requesting quotes from suppliers for materials and services.
• Cross-Department Collaboration: coordinate with Production, Inventory/Warehouse, and Engineering.

Skills

Purchase Orders

Reporting

Microsoft Excel

Data Entry

Vendor Relations

Customer Service

Phones

Emails

Tracking Shipments

ERP

RFQs

Oral Communication

Handling Confidential Information

Problem Solving

Working Independently

Administrative Duties

Answering Phones

Purchasing/Procurement

Vendor Management

Education

High School Diploma

Tools

Infor CloudSuite Industrial

SyteLine

Job description

Randstad USA in Bay Shore, NY seeks an Administrative Assistant in the Purchasing Department for a 3-6 month contract to support open purchase orders, supplier follow-ups, and on-time component deliveries in a fast-paced production environment.

The ideal candidate has 1–3+ years in admin or materials coordination within manufacturing, strong Excel skills, and exposure to ERP/MRP systems like SyteLine or SAP. This is a full-time day shift with potential for permanent hire.