Purchasing Admin

W3Global; Town of Islip (NY); On-site; USD 48,000 - 68,000; Full time

Job summary

W3Global in Ronkonkoma, NY is seeking a Purchasing Administrator to support the Purchasing Department in an aerospace fastener and component distribution company.

You will follow up with vendors, expedite orders, maintain purchasing records, and collect required documentation such as COCs and drawings. Strong organizational skills and proficiency with MS Office are essential.

Qualifications

• Organized and detail-oriented with strong record-keeping.
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Responsibilities

• Follow up with vendors on outstanding and pending orders.
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Skills

Organizational skills

Attention to detail

Time management

Communication skills

Multitasking

Problem-solving

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Purchasing Administrator

Location: Ronkonkoma, NY

Job Type: Full-Time

Position Overview

We are seeking an organized, detail-oriented Purchasing Administrator to support the Purchasing Department of an aerospace fastener and component distribution company. The ideal candidate will be responsible for vendor follow-ups, order expediting, maintaining accurate purchasing records, and ensuring all required documentation is obtained in a timely manner.

Key Responsibilities

• Follow up with vendors regarding outstanding and pending orders.
• Prepare vendor reports and update purchasing systems with accurate information.
• Contact vendors to obtain Certificates of Conformance (COCs), drawings, and other missing documentation as needed.
• Expedite orders to ensure timely delivery and minimize delays.
• Track multiple orders and follow up on outstanding requests to meet deadlines.
• Provide administrative and operational support to the Purchasing Department as required.

Required Qualifications And Skills

• Strong organizational skills with exceptional attention to detail.
• Working knowledge of Microsoft Excel, Word, and Outlook.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks simultaneously and prioritize requests under tight deadlines.
• Proficiency in researching information online.
• Excellent written and verbal communication skills.
• Self-motivated, dependable, and able to work effectively as part of a team.