Purchaser/ Subcontract Administrator

Aegis Aerospace Inc.; Webster (TX); On-site; USD 70,000 - 80,000; Full time

Job summary

Aegis Aerospace Inc. is seeking a Purchaser/ Subcontract Administrator in Webster, TX to manage government contract procurement and corporate purchasing.

You will handle the full lifecycle of subcontracts, ensure FAR/DFARS compliance, and work cross-functionally with Program Management, Contracts, Finance, Engineering, and Quality to achieve compliant, timely acquisitions. The role requires 2+ years of relevant experience, a Bachelor’s degree in a related field, and U.S.

Qualifications

• U.S. Citizen or lawful permanent resident required.
• Bachelor’s degree in business or related field or equivalent experience.
• 2+ years in purchasing, procurement, or subcontract administration for government contracts.
• Experience in aerospace/defense/government contracting preferred.
• Direct experience with FAR/DFARS and flow-down requirements.
• Strong communication, attention to detail, and organization.

Responsibilities

• Perform purchasing for government, flight hardware, and indirect corporate needs.
• Solicit bids, identify vendors, and select suppliers based on criteria.
• Issue purchase orders and manage supplier performance and documentation.
• Administer NDAs with suppliers and ensure procurement records meet DCMA standards.
• Lead subcontract lifecycle from proposal to closeout and ensure regulatory compliance.
• Support audits and collaborate with Program Management, Contracts, and Finance.

Skills

Microsoft Office

Excel proficiency

FAR/DFARS knowledge

Supplier negotiations

Procurement

Education

Bachelor’s degree in Business Administration / Supply Chain Management / Finance

Tools

Deltek Costpoint

ERP systems

Job description

Position Title: Purchaser/ Subcontract Administrator

Location: Webster, TX (Houston area) Corporate Office

Relocation Assistance: None available at this time

Remote/Telework: No – Onsite required

Citizenship Requirement: Must be a U.S. Citizen or lawful permanent resident Green Card holder.

Clearance Required: None

Work Schedule: Full-Time

Position Summary

The Purchaser / Subcontract Administrator is responsible for purchasing and subcontract administration across multiple government contracts as well as corporate procurement activities. This role supports both flight hardware procurement and indirect corporate purchasing and manages the full lifecycle of subcontracts in compliance with FAR, DFARS, and internal Procurement policies. The position works cross-functionally with Program Management, Contracts, Finance, Engineering, and Quality to ensure compliant, timely, and cost‑effective acquisition of goods and services.

Primary Responsibilities – Purchasing

• Perform purchasing for government and commercial contracts—including flight hardware—and corporate indirect requirements.
• Evaluate requirements, determine procurement method, identify qualified vendors, solicit bids, and select suppliers based on defined criteria.
• Facilitate execution of Non-Disclosure Agreements (NDAs) with suppliers as needed to support procurement activities.
• Issue purchase orders in compliance with Procurement policies and approved purchasing system standards.
• Monitor supplier performance, provide order status updates, and resolve delinquency issues.
• Maintain approved vendor list and update vendor certifications
• Work with vendors to expedite orders when necessary.
• Maintain required procurement records to support DCMA compliant purchasing system requirements.
• Participate in internal and external audits and reviews.
• Analyze procurement metrics to identify trends, risks, and improvement opportunities.
• Assist with contract and subcontract administration activities as needed.
• Perform other duties as assigned.

Primary Responsibilities – Subcontract Administration

• Manage the full subcontract lifecycle from proposal support through subcontract closeout.
• Administer various subcontract types, including Firm Fixed Price (FFP), Time and Materials (T&M), Cost-Plus-Fixed-Fee (CPFF), and Cost‑Reimbursable.
• Ensure subcontract actions and files comply with FAR, DFARS, company policies, and prime contract requirements.
• Perform cost and price analyses to ensure proposed costs are allowable, allocable, and reasonable under FAR Part 15.
• Review prime solicitations, draft subcontract documentation, issue RFPs to suppliers, and evaluate supplier bids.
• Provide enterprise-wide NDA support, including drafting, coordinating, and executing NDAs with suppliers, partners, consultants, and other external entities to enable proposal development, proprietary data exchange, and internal collaboration.
• Support proposal and capture teams with subcontract estimates and supplier documentation.
• Collaborate with Program Managers, Contracts, and Finance to ensure compliance and financial accuracy.
• Ensure all mandatory flow-down clauses and regulatory requirements are included in subcontract agreements.

Qualifications

• Must be a U.S. Citizen or lawful permanent resident Green Card holder.
• Bachelor’s degree in business administration, Supply Chain Management, Finance, or related field required (or equivalent experience).
• Minimum of 2+ years of professional purchasing, procurement, supply chain, or subcontract/contract administration experience, including direct experience supporting U.S. Government contracts.
• Experience working in the aerospace, defense, commercial, or government contracting industry strongly preferred.
• Must have direct working experience with FAR, DFARS, government contracting requirements, and flow-down requirements.
• Proven ability to manage supplier negotiations, cost analysis, and subcontract compliance.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems such as Deltek Costpoint.
• Strong communication, attention to detail, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.

Compensation

• Expected salary range is $70,000-$80,000 annually. Final compensation is based on education, experience, and directly relevant qualifications

About Aegis Aerospace

We are a woman-owned space and technology company headquartered in Houston, TX. Our primary objective is to support the Department of Defense and NASA in achieving their missions to defend the security of our country, reach new heights and to discover the unknown. We employ some of the brightest, most experienced engineering and technology experts in the U.S.

To learn more about Aegis Aerospace, visit our website at http://www.AegisAero.com

Equal Opportunity Employer / Protected Veteran / Disability