Purchase Specialist

BG Staffing; Red Bank (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

BG Staffing seeks a Property Services Procurement Specialist in Red Bank, NJ, to source, contract, and manage vendors for residential properties.

The role focuses on property services, maintenance, turns, renovations, and facilities support, owning procurement and purchasing across multiple properties.

Qualifications

• 3–5 years of procurement or contract administration experience.
• Experience in property management, facilities, maintenance, or construction preferred.
• Ability to source, evaluate bids, and manage vendor performance.
• Strong negotiation and organization skills.
• MS Office; Yardi experience preferred but not required.
• Familiarity with safety regulations and regulatory permits.

Responsibilities

• Develop scopes of work and evaluate contractor proposals for property maintenance, repairs, and capital projects.
• Lead vendor negotiations and administer contracts from initiation through execution.
• Prepare, process, and manage contractor and vendor agreements (including property service vendors).
• Track and organize all recurring contracts by expiration dates.
• Ensure compliance with contractual terms and conditions.
• Maintain organized, accessible contract files across all properties.
• Identify, vet, and onboard property services, maintenance, and facilities suppliers and subcontractors.
• Solicit and evaluate bids, proposals, and quotes; negotiate pricing, terms, and delivery schedules.
• Submit and track purchase orders; oversee the purchase request process.
• Support the Property Management team with purchasing needs related to repairs, turns, and ongoing property operations.
• Develop and continuously improve purchasing procedures and internal controls.
• Oversee vendor performance and relationships to ensure timely and high-quality delivery of goods and services.
• Manage inventory levels and restocking protocols.
• Administer the Purchase Order (PO) system, including the development of procedures and training of staff.
• Conduct site visits to assess inventory needs and vendor performance for specific properties.
• Support the EVP with high-priority or ad hoc special projects; support Leasing AI initiatives and property management programs.

Skills

Purchasing

Vendor management

Contract administration

Negotiation

Organizational skills

Independent work

Education

Associate degree

Related field degree

Tools

Microsoft Office

Yardi

Job description

Property Services Procurement Specialist

Red Bank, NJ

**MUST HAVE PROPERTY MANAGEMENT PURCHASING EXPERIENCE**

The Property Services Procurement Specialist supports the Property Management team by sourcing, contracting, and managing vendors and materials related to the operation, maintenance, and improvement of residential properties. This role is heavily focused on property services—including maintenance, turns, renovations, and facilities support—and owns vendor procurement, contract administration, and purchasing activities that ensure properties are maintained efficiently, compliantly, and cost-effectively.

Contract Administration

• Develop scopes of work and evaluate contractor proposals for property maintenance, repairs, and capital projects
• Lead vendor negotiations and administer contracts from initiation through execution
• Prepare, process, and manage contractor and vendor agreements (including property service vendors)
• Track and organize all recurring contracts by expiration dates
• Ensure compliance with contractual terms and conditions
• Maintain organized, accessible contract files across all properties

Purchasing and Procurement

• Identify, vet, and onboard property services, maintenance, and facilities suppliers and subcontractors
• Solicit and evaluate bids, proposals, and quotes; negotiate pricing, terms, and delivery schedules
• Submit and track purchase orders; oversee the purchase request process
• Support the Property Management team with purchasing needs related to repairs, turns, and ongoing property operations
• Develop and continuously improve purchasing procedures and internal controls
• Oversee vendor performance and relationships to ensure timely and high-quality delivery of goods and services
• Manage inventory levels and restocking protocols
• Administer the Purchase Order (PO) system, including the development of procedures and training of staff
• Conduct site visits to assess inventory needs and vendor performance for specific properties

Project Management Projects

• Support the EVP with high-priority or ad hoc special projects as assigned
• Support the Leasing and Marketing Manager with special projects, Leasing AI technology, property management initiatives, and lease administration.

Requirements

Skills and Knowledge

• Strong working knowledge of purchasing, vendor management, and contract administration
• Excellent negotiation and organizational skills
• Familiarity with safety regulations, inspection processes, and regulatory permits
• Proficiency in Microsoft Office Suite; Yardi experience preferred but not required
• Proven ability to work independently and manage multiple priorities simultaneously

Education and Experience

• Associate degree or higher in Business, Supply Chain Management, or a related field
• 3-5 years of relevant experience in procurement or contract administration
• Experience supporting property management, facilities, maintenance, or construction environments strongly preferred

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.