Purchase Processor - VA

Priority Title; Virginia Beach (VA); Remote; USD 48,000 - 72,000; Full time

Job summary

Priority Title & Escrow is seeking a Real Estate Purchase Processor to coordinate the closing process with real estate agents, lenders, buyers and sellers. You will ensure accurate documents, balance settlement statements, and manage filings to close files efficiently.

The role requires attention to detail, organization, and the ability to multitask in a fast-paced environment. This remote position offers flexibility with a preference for candidates in our payroll states, including VA.

Qualifications

• High school diploma or equivalent required.
• Experience in real estate, title & escrow, or mortgage lending preferred.
• Virginia Real Estate Title experience preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency with relevant software and technology.
• Knowledge of real estate laws and regulations, particularly related to refinance transactions.
• Commitment to maintaining confidentiality and professionalism.

Responsibilities

• Respond to customer and client inquiries in a timely, professional manner.
• Review Title Binder for deeds, judgments, liens; share with other title company as needed.
• Review contracts for seller concessions, disclosures; update files.
• Obtain payoff information and coordinate with utilities, HOA/condo; run searches as needed.
• Prepare deeds and various documents meeting state requirements.
• Collaborate with lender/other title company to balance CD/HUD1 with accurate figures.
• Schedule closings; arrange notary if needed.
• Verify wire amounts and ensure invoicing matches payments.
• Prepare closing packages for customer signature.
• Follow up on signed documents for disbursement.
• Assist post-closing to record and disburse funds.
• Recover funds if files are short or rejected and resolve issues.
• Maintain relationships with agents, management, and sales teams.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Confidentiality

IT proficiency

Education

High school diploma or equivalent

Job description

Description

Priority Title & Escrow is headquartered in Virginia Beach. Our experienced professionals take pride in delivering efficient, accurate, and market-priced real estate solutions. We are leading the settlement services industry across the country with our local expertise and national reach. Priority Title & Escrow blends the latest technology with local insight and nationwide expertise to produce settlement solutions our clients can count on. Fast. Efficient. Accurate. Smart. Work with people who share your priorities – the best in the business – and gain an advantage over the competition. Become a part of Priority Title & Escrow’s Team today!

Role Description

Real Estate Purchase Processors are responsible for the coordination of the purchase closing. Processors are in contact with Real Estate Agents, Lenders, Buyers, Sellers and other title companies to accomplish the goal of closing.

Duties And Responsibilities

• Respond to customer and client inquiries received via phone, fax or emails in a timely fashion in a professional, courteous, pleasant and personable manner.
• Review Title Binder for any outstanding deeds of trusts, judgments, liens and provide to other title company (when applicable) for review.
• Review Contracts for all verbiage as to seller concessions, termite, home warranties, commissions, home warranties and other specifics. Update the file accordingly.
• Obtain payoff information, client information, reach out to obtain any payoffs from local utilities, HOA/Condo associations or any parties needing to be paid off to close. Run bankruptcy & patriot searches on all current owners and borrowers. Order any surveys needed.
• Prepare deeds, judgment affidavits, continuous marriage, estate docs, trust docs, any other documents needed for that particular file, making sure to meet the state specific requirements.
• Collaborate with the lender and other title company to balance the figures on the CD or HUD1, which includes confirming the settlement statements include the correct figures to include but not limited to recording costs, payoffs, settlement fees, taxes, storm water fees, commissions, transaction fees, home warranties etc. All involved agents need to review and approve the settlement statements prior to closing as well.
• Schedule closing with the borrowers and if the closing is taking place out of the area, locate and assign a notary using SnapDocs.
• Confirm files are balanced and the wire amount given by the lender is correct; make sure all invoices match checks before providing to post closing.
• Prepare closing packages (either by printing them or uploading them to the notary) for customer signature.
• Follow up on receipt of all signed seller documents needed in order to disburse.
• Help post-closing with anything needed to record and disburse.
• If files are short and/or rejected processors to recover any monies owed and to correct any additional problems that may arise after closing.
• Processors are to maintain close relationships with all parties to continue with the growth of business including but not limited to: Agents, in office relationships, management, sales and overall personal growth.

Note

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Qualifications

• High school diploma or equivalent required.
• Additional education or training in real estate, finance, or a related field preferred.
• Previous experience in real estate, title & escrow, or mortgage lending preferred.
• Virginia Real Estate Title experience preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency with relevant software and technology.
• Knowledge of real estate laws and regulations, particularly related to refinance transactions.
• Commitment to maintaining confidentiality and professionalism.

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Manual dexterity and fine motor skills required for typing, writing, and handling documents.
• Ability to lift and carry boxes or files weighing up to 25 pounds.
• Visual acuity and ability to read small print on documents.
• Hearing and verbal communication skills necessary for conducting phone calls and in-person interactions.
• Flexibility to occasionally work extended hours or weekends to meet deadlines or accommodate client needs.

Schedule

• Core business hours are 8:30am-5:30pm
• Monday through Friday
• 40 hours per week

Work Location

• This is a remote position with preference to candidates currently residing in our active payroll states: AL, AR, AZ, CA, CO, DE, FL, GA, ID, IL, IN, KS, KY, LA, MA, MD, MI, MN, MO, MT, NC, NE, NM, NV, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, WA, WV, & WY.
• Applicants must be currently authorized to work in the United States.
• May be able to work in-office at our Virginia Beach, VA, if local.

Job Type

Full-time

FLSA Status

Non-exempt