Purchase Ledger, RECRUITMENT HELPLINE

Guardian Jobs; Newark (NJ); On-site; USD 30,000 - 40,000; Full time

Job summary

Guardian Jobs is seeking a Purchase Ledger professional to join a well-established UK-based company in Newark. The role reports to the Finance Manager and focuses on maintaining an efficientPurchase Ledger and providing admin support across the business.

You will handle high-volume invoicing, supplier setup, payment runs, and bank reconciliations while collaborating with internal teams to ensure timely processing and accurate reporting.

Qualifications

• Proven experience handling high-volume invoicing and data processing.
• Ability to collate data and format reports as required.
• Competent in Excel and Microsoft Office applications.
• Strong communication and relationship-building skills.
• Good numeracy and analytical abilities.
• Experience with ERP systems such as Sage, Oracle or SAP.

Responsibilities

• Assist with maintaining an orderly purchase ledger.
• Respond to accounts queries by phone and email.
• Draw up and manage payment run schedules for approval.
• Process emergency payments as needed once approved.
• Match invoices to purchase orders (POs).
• Set up new suppliers in the system.
• Send invoices for approval and track turnaround.
• Post payments to banking system and update cash flow.
• Reconcile bank statements and manage purchase ledger emails.

Skills

High-volume invoicing

Data collation & reporting

Excel & MS Office

Strong communication

ERP knowledge

Numeracy & analytics

Education

GCSEs incl. English & Maths

AAT (intermediate) desirable

Tools

Sage

Oracle

SAP

Job description

An excellent opportunity for a Purchase Ledger to join a well-established company.

Job Type: Full-Time, Permanent.

Salary: Competitive Salary, Depending on Experience.

Location: Newark, NG24

About The Company:

Since being established in 1984, they have grown to become the UK’s market leading gate and barrier company and has cemented a legacy that is synonymous with quality, reliability and service.

The company ethos has always been to put the client first. Engaging with their clients and using their wealth of employee experience and expertise to deliver a first-class product every time.

About The Role:

Reporting to the Finance Manager you will manage and maintain an efficient Purchase Ledger function under the supervision of the relevant heads of that department as well as providing general administrative support to the wider business.

Key Responsibilities

Purchase Ledger

• Assisting with keeping an orderly purchase ledger
• Answering accounts queries via telephone and email
• Drawing up payment run schedules for approval
• Making emergency payments i.e. proformas/credit cards once approved
• Matching Invoices to PO’s
• Setting up new suppliers
• Sending invoices out for approval
• Controlling the speed in which invoices are turned around (7 days standard)
• Posting payments onto banking system and update cash flow
• Posting the banks to Cash Book each morning and processing the Bank Reconciliations’
• Managing credit card & staff expenses
• Other purchase ledger duties
• Reconciling Statements
• Managing a dedicated purchase ledger email inbox

Administration

• Taking external and internal telephone calls
• Scanning, filing and laminating
• Managing mail

Skills & Knowledge

• Proven experience of high-volume invoice and data processing
• Ability to collate data and format reports as required
• Competent in both Excel and Microsoft Office
• Strong communication and relationship building skills.
• Excellent IT skills with knowledge of ERP systems (Sage, Oracle, SAP etc.)
• Good numeracy and analytical skills.

Qualifications

• 5 GCSE’s or equivalent at Grade C or above (including English and Maths).
• Intermediate AAT is desirable

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.