Purchase Assistant

Upstate; City of Syracuse (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Upstate in Syracuse is seeking a Purchase Assistant to join our Materials Management Warehouse. You will place orders, track deliveries, and maintain inventory levels, ensuring par levels and order accuracy.

You will supervise a small staff, schedule work, evaluate performance, and train team members to support efficient warehouse operations. This role requires basic computer skills, a valid NYS driver’s license, and the ability to lift up to 100 lbs.

Qualifications

• Associates degree required or equivalent experience.
• Must have valid NYS driver’s license (non-commercial).
• Ability to lift, push and pull up to 100 lbs.

Responsibilities

• Place orders and track deliveries to ensure timely fulfillment.
• Supervise a small staff: scheduling, performance evaluations and training.
• Maintain and replenish inventory, monitor par levels and order accuracy.
• Coordinate with drivers, vendors and customers to ensure efficient operations.

Skills

Driver's license

Basic computer skills

Physical strength

Education

Associate degree

Tools

Lawson MM

Job description

Purchase Assistant

• Syracuse


• Administrative, Secretarial & Clerical


• Full-time


• Opening on: Feb 28 2025


• SC Distribution Ctr


• State of New York


• TH Staff Assistant 2, NSSL1


• 76271


• UUP (State University Professional Services Unit)

Job Summary

The Purchase Assistant in the Materials Management Warehouse will be responsible for order placement of products and required to supervise a small staff. Places orders, tracks orders, maintains and replenishes inventory through a manual/visual and database tracking, picks orders, ensures par levels and order accuracy for inventory management. Ensures deliveries and drivers are accurate and efficient with routes, GPS, customer service, and equipment needed for drivers to provide a pleasant customer service outcome. Staff supervision including scheduling, performance evaluations, training of staff. Coordinates services and communication with administrative, purchasing, vendors and customers. Must be able to operate Motorized equipment and operate Motor Vehicle with palletized loads when needed. Reconcile invoices with Accounts Payable and vendors as needed and track purchase orders as necessary.

Minimum Qualifications

Associates degree and 2 years of relevant purchasing, warehouse or related experience or equivalent combination of education and experience. Must have valid NYS driver's license (non-commercial) and be able to lift, push and pull up to 100lbs. Must have basic computer skills.

Preferred Qualifications

Materials inventory experience preferred. Familiarity with Lawson MM software preferred.

Work Days

Sunday-Thursday 7:30-4:00pm, holidays as needed

Message to Applicants

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].