Purchase Assistant - Hospital Purchasing

SUNY Upstate Medical University; City of Syracuse (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Upstate in Syracuse, NY is seeking a Procurement Assistant to support all aspects of the procurement process, from requisitions to purchase orders for services, equipment, and supplies. Responsibilities include quotes, vendor verification, entering orders in Lawson/NYS systems and ensuring compliance documentation is obtained.

You will assist in bid activities and track renewals. The role requires an Associate degree and at least two years of relevant experience, strong communication skills, and

Qualifications

• Associates degree and two years relevant experience or equivalent combination of education and experience required.
• Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required.

Responsibilities

• Assist in all aspects of the procurement process from requisitions to creating purchase orders for services, capital equipment, medical-surgical supplies, printing and other items.
• Obtain quotes, verify vendor information, and enter orders into Lawson and/or NYS accounting systems; obtain required compliance documentation.
• Assist in bid processes including ad placement, documentation/specifications, memos, and notices of award; draft correspondence for Purchase Associates; review/edit requisitions.
• Track upcoming service renewals in contract management system and notify end users.
• Enter entries into Lawson, SUNY, and NYS accounting systems; reconcile invoices with Accounts Payable and vendors.
• Use CitiBank procurement card for purchases; log, track and reconcile expenditures.
• Stay current with New York State procurement rules and regulations.
• Other duties as assigned by Hospital Purchasing Director or supervisor.

Skills

Microsoft Office

Communication

Education

Associates degree or equivalent

Tools

Lawson

NYS accounting system

Job description

Job Summary:

Will be responsible for assisting all aspects of the procurement process to include processing of requisitions to create purchase orders for services, capital equipment, medical-surgical supplies, printing and other miscellaneous items. Processing will include obtaining quotes, verification of vendor information, entering orders into Lawson and or NYS accounting system, obtaining compliance documentation, as required by the NYS office of the State Comptroller, from vendors, all in a timely and efficient manner. Will be responsible for assisting in all aspects of the bid process to include ad placement documentation/specifications, memos, notice of award; draft correspondence for Purchase Associates; review/edit purchase requisitions. Track upcoming service renewals in contract management system and send out notifications to end users. Make entries into Lawson, SUNY and the NYS accounting systems. Reconcile invoices with Accounts Payable and vendors. Use Citibank procurement card for purchases, where appropriate; logging, tracking and reconciling expenditures. The Assistant must stay current with all New York State procurement rules and regulations. Other duties as assigned by Hospital Purchasing Director or direct supervisor.

Minimum Qualifications:

Associates degree and two years relevant experience or equivalent combination of education and experience required. Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required.

Preferred Qualifications:

Familiarity with contract language preferred. Relevant experience in a customer service role or hospital and/or State setting preferred.

Work Days:

M-F 8-4:30pm

Message to Applicants:

RecruitmentOffice: Human Resources