Pupil Accounting Manager

Clarkston Community Schools; Detroit (MI); On-site; USD 87,000 - 106,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

Long-term disability insurance

Life insurance

403b employer contribution

Job summary

Clarkston Community Schools is seeking a Pupil Accounting & Enrollment Manager to oversee pupil accounting and enrollment functions in accordance with Michigan requirements. This role ensures accurate state aid reporting, manages enrollment processes, and serves as the district expert on pupil accounting.

You will supervise staff, coordinate state reporting like GSRP/CRDC, and ensure compliance with MCIR and SID/ TSDL requirements. Strong analytical and leadership skills are essential.

Qualifications

• Bachelor's degree or equivalent required.
• Strong knowledge of Michigan pupil membership rules and count requirements.
• Experience in pupil accounting, student information systems, and state reporting.
• Experience with Excel, Google Workspace, and Microsoft Office.
• Experience with Synergy student information system preferred.
• Prior experience in Michigan K-12 pupil accounting.

Responsibilities

• Oversee and ensure accurate submission of all MSDS state reporting, including General Collection (Fall, Spring, End-of-Year).
• Maintain and update the Educational Entity Master (EEM).
• Coordinate and report Great Start Readiness Program (GSRP) state reporting.
• Manage Civil Rights Data Collection (CRDC) reporting.
• Oversee 105/105c Schools of Choice processes and compliance.
• Monitor FTE calculations, membership blends, and funding eligibility.
• Monitor enrollment processes and attendance tracking.
• Review and audit individual school data to ensure compliance and accuracy.

Skills

Pupil accounting knowledge

Enrollment management

State reporting

Excel

Google Workspace

Microsoft Office

Education

Bachelor's Degree or equivalent

Tools

Synergy SIS

Job description

Summary

The Pupil Accounting & Enrollment Manager is responsible for the oversight, accuracy, compliance, and reporting of all pupil accounting and student enrollment functions in accordance with the Michigan Department of Education (MDE), state aid regulations, and applicable federal guidelines.

This position ensures accurate student membership reporting for state aid funding, manages enrollment processes, supervises pupil accounting staff, and serves as the district's subject matter expert on Michigan pupil accounting requirements.

Essential Duties And Responsibilities

State Reporting & Compliance

• Oversee and ensure accurate submission of all MSDS state reporting, including:
  
  
  
  • General Collection (Fall, Spring, End-of-Year)
  
  
  • Graduation and Dropout (GAD)
  
  
  • School Infrastructure Database (SID)
  
  
  • Teacher Student Data Link (TSDL)
  
  
  
  


• Maintain and update the Educational Entity Master (EEM).


• Coordinate and report Great Start Readiness Program (GSRP) state reporting.


• Manage Civil Rights Data Collection (CRDC) reporting.


• Ensure compliance with Michigan Care Improvement Registry (MCIR) reporting requirements.


• Oversee 105/105c Schools of Choice processes and compliance.


• Monitor FTE calculations, membership blends, and funding eligibility.


• Maintain documentation to support count and audit requirements.


• Provide guidance to principals and administrative staff on pupil accounting matters.


• Provide Secretary Trainings/workshops

Enrollment & Attendance Oversight

• Oversee all district enrollment processes.


• Develop procedures to ensure accurate student demographic and residency data.


• Monitor and track 75% attendance requirements.


• Coordinate shared-time programs with non-public schools, including enrollment, scheduling, attendance tracking, and pupil accounting reporting.


• Manage and verify school calendar reporting.


• Review and audit individual school data to ensure compliance and accuracy.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree or equivalent required.


• Strong knowledge of Michigan pupil membership rules and count requirements.


• Experience in pupil accounting, student information systems, and state reporting.


• Previous experience using computer applications including Excel, Google Workspace, and Microsoft Office.


• Experience with Synergy student information system is preferred.


• Prior experience in Michigan Kâ12 pupil accounting.

Other Skills And Abilities

• Ability to manage Pupil Accounting Department employees.


• Strong analytical, organizational, and problem-solving skills.


• Ability to manage multiple tasks with competing priorities and deadlines.


• High level of accuracy and attention to detail.


• Aptitude for learning and adapting to evolving technology systems.


• Ability to handle sensitive information confidentially.


• Strong communication skills and ability to manage difficult parent interactions.


• Demonstrated leadership and supervisory experience.


• All other duties as assigned

Salary

• Appropriate placement on the current Salary Scale


• Salary Range $86,544 - $106,439


• Fringe Benefits include health, dental and vision coverage, long term disability insurance, $100,000 life insurance, annual employer contribution to 403b of $5,000.

Candidates without access to on-line application process may submit the following:

• Formal letter of application


• Resume outlining qualifications and experience


• Copy of certificate

To

Clarkston Community Schools

ATTN: Human Resources Department/T. Browne

Pupil Accounting Manager

6389 Clarkston Road

Clarkston, MI 48346