Pupil Accounting Manager

Oakland Schools; Clarkston (MI); On-site; USD 87,000 - 106,000; Full time

Job summary

Oakland Schools is seeking a Pupil Accounting & Enrollment Manager to oversee and ensure accuracy, compliance, and reporting of pupil accounting and enrollment functions in line with MDE and state/federal guidelines.

The role requires strong leadership of the Pupil Accounting Department, oversight of enrollment processes, and collaboration with principals and staff to ensure accurate membership reporting for state aid funding.

Qualifications

• Bachelor's degree or equivalent required.
• Strong knowledge of Michigan pupil membership rules and count requirements.
• Experience in pupil accounting, student information systems, and state reporting.
• Experience with Excel, Google Workspace, and Microsoft Office.

Responsibilities

• Oversee all district enrollment processes.
• Develop procedures to ensure accurate student demographic and residency data.
• Monitor and track 75% attendance requirements.
• Coordinate shared-time programs with non-public schools, including enrollment, scheduling, attendance tracking, and pupil accounting reporting.
• Review and audit individual school data to ensure compliance and accuracy.

Skills

Analytical skills

Leadership

Communication skills

Organizational skills

Education

Bachelor's Degree or equivalent

Tools

Excel

Google Workspace

Microsoft Office

Synergy SIS

Job description

The Pupil Accounting & Enrollment Manager is responsible for the oversight, accuracy, compliance, and reporting of all pupil accounting and student enrollment functions in accordance with the Michigan Department of Education (MDE), state aid regulations, and applicable federal guidelines.

This position ensures accurate student membership reporting for state aid funding, manages enrollment processes, supervises pupil accounting staff, and serves as the district's subject matter expert on Michigan pupil accounting requirements.

Essential Duties and Responsibilities

State Reporting & Compliance

• Oversee and ensure accurate submission of all MSDS state reporting, including:
  • General Collection (Fall, Spring, End-of-Year)
  • Graduation and Dropout (GAD)
  • School Infrastructure Database (SID)
  • Teacher Student Data Link (TSDL)
• Maintain and update the Educational Entity Master (EEM).
• Coordinate and report Great Start Readiness Program (GSRP) state reporting.
• Manage Civil Rights Data Collection (CRDC) reporting.
• Ensure compliance with Michigan Care Improvement Registry (MCIR) reporting requirements.
• Oversee 105/105c Schools of Choice processes and compliance.
• Monitor FTE calculations, membership blends, and funding eligibility.
• Maintain documentation to support count and audit requirements.
• Provide guidance to principals and administrative staff on pupil accounting matters.
• Provide Secretary Trainings/workshops

Enrollment & Attendance Oversight

• Oversee all district enrollment processes.
• Develop procedures to ensure accurate student demographic and residency data.
• Monitor and track 75% attendance requirements.
• Coordinate shared-time programs with non-public schools, including enrollment, scheduling, attendance tracking, and pupil accounting reporting.
• Manage and verify school calendar reporting.
• Review and audit individual school data to ensure compliance and accuracy.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree or equivalent required.
• Strong knowledge of Michigan pupil membership rules and count requirements.
• Experience in pupil accounting, student information systems, and state reporting.
• Previous experience using computer applications including Excel, Google Workspace, and Microsoft Office.
• Experience with Synergy student information system is preferred.

Other Skills and Abilities:

• Ability to manage Pupil Accounting Department employees.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple tasks with competing priorities and deadlines.
• High level of accuracy and attention to detail.
• Aptitude for learning and adapting to evolving technology systems.
• Ability to handle sensitive information confidentially.
• Strong communication skills and ability to manage difficult parent interactions.
• Demonstrated leadership and supervisory experience.

All other duties as assigned

Appropriate placement on the current Salary Scale

Salary Range$86,544 - $106,439

Fringe Benefits include health, dental and vision coverage, long term disability insurance, $100,000 life insurance, annual employer contribution to 403b of $5,000.