Special Services Administrative Assistant

Wayne County Schools Employment Network; Romulus (MI); On-site; USD 45,000 - 55,000; Full time

Job summary

Romulus Community Schools seeks an Administrative Assistant for the Special Services department to provide professional support to the Director. The role requires strong communication, detail, and problem-solving skills, and interaction with parents and staff.

The successful candidate will manage IEP-related data, student enrollment, and Medicaid billing tasks while maintaining confidential records and meeting deadlines. Immediate start offered in a central office setting.

Qualifications

• High School graduate or equivalent – Required
• Bachelor Degree preferred
• At least 3 years of experience in Administrative Assistance in public schools or business sector preferred
• Must be neat in appearance, have a pleasant personality, and be able to greet the public and get along with others.
• Intermediate to advanced expertise in Microsoft Office programs and Google Suite

Responsibilities

• Interpret and read IEPs to assess proper placement and compliance.
• Use MiStar Student Accounting Software to enter, modify, and correct student enrollment and IEP information.
• Discuss special education enrollment process with parents and guardians.
• Collect, organize, and inspect Medicaid data to bill for services.
• Organize staff lists and student caseloads for accurate pupil accounting.
• Coordinate with Wayne RESA districts and center programs.
• Communicate with finance and transportation to provide required services.

Skills

Communication skills

Interpersonal skills

Organization

Attention to detail

Education

High School diploma or equivalent

Bachelor Degree preferred

Tools

Microsoft Office

Google Suite

Job description

Special Services Administrative Assistant JobID: 33662

• Position Type:
  Central Office/ Administrative Assistant
• Date Posted:
  10/9/2026
• Location:
  Romulus Community Schools
• Date Available:
  Immediate
• District:
  Romulus Community Schools

POSITION TITLE: Administrative Assistant

DEPARTMENT: Special Services

PAY SCHEDULE: $45,000-$55,000 - Salary to commensurate with education and experience

EFFECTIVE: Immediate

Job Summary

Provide professional administrative assistance and support to the Director of Special Services. The ideal candidate will have excellent communication skills, both written and oral, and be able to resolve problems independently which may range from routine inquiries to more complex, multi-step decision-making requirements.

Qualifications

• High School graduate or equivalent-Required
• Bachelor Degree preferred
• Atleast3yearsofexperienceinAdministrativeAssistanceinpublic schools or business sector preferred.
• Mustbeneatinappearance,haveapleasantpersonality,andabilitytogreetthepublicandgetalongandwork with others.
• Intermediate to advanced expertise in the use of Microsoft Office Programs, i.e., Word, Excel, Publisher, PowerPoint, and Google Suite.
• Efficiently operates standard office equipment.
• Ability to establish timelines, attend to details, and demonstrate capacity to see projects through to completion.
• Ability to work a flexible schedule, as required, for meetings, and grant preparation for submission.
• Aptitude and ability to quickly master computer programs and databases, as they become available and/or as current programs are updated and revised.
• Evidence of skill in written and verbal communication.
• Experience in maintaining budgets and generating reports.
• Ability to organize, prioritize, and manage tasks efficiently, assumes responsibility, and maintains confidentiality.
• Evidence of a desirable work record (i.e., low absenteeism, flexibility, good performance, good time manager).
• Responsible for keeping up-to-date student records, including enrollment procedures, and requests for student records.
• Must be able to maintain comprehensive records and files.
• Attention to detail and skilled in proofreading.
• Must have the ability to work under pressure
• Ability to work in a multicultural setting.

Responsibilities

• Able to interpret and read Individual Education Plans (IEPS) to assess proper placement and compliance.
• Competent in MiStar Student Accounting Software in order to enter, modify, and correct student enrollment and
• IEP information.
• Able to properly discuss special education enrollment process with parents and guardians.
• Ability to collect, organize, and inspect Medicaid data in order to bill for services.
• Able to organize and regularly update staff lists and student caseloads for accurate pupil accounting.
• Able to organize student lists and data in order to correctly enter pupil count information.
• Possess interpersonal skills needed to coordinate with other Wayne RESA districts, center programs, and
• Able to communicate effectively with other departments such as finance and transportation to provide all services
• determined by IEP.
• Possess knowledge of federal requirements for early on services.
• Understands IDEA flow through grant and all guidelines for expenditures.
• Maintains activity and revolving accounts as assigned.
• Maintains student accounting records, such as Registry of the Handicapped, etc.
• Translate dictation of psychological reports provided by therapists.
• Assists special education staff with clerical duties.
• Maintenance of office files.
• Responsible for telephone communications.
• Performs other duties, as may be related to the position.

This posting should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions or expectations associated with this position. The requirements listed above are representative of the knowledge, skill and/or ability required for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

• The employee must occasionally lift and move up to 25 pounds in supplies which requires bending, stooping and lifting.
• The employee must be able to use a variety of office equipment.
• The employee must use hands and arms to manipulate objects.
• The employee must use keyboards, tools and other controls.
• The employee must sit and stand for long periods of time.
• The employee must have normal vision and hearing with or without aid.
• The employee must be able to move about assigned location during the day.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• The noise level in the work environment will vary and can range from soft to moderate.
• The employee is required to interact with staff, and occasionally with parents / guardians, students, and the public.