Fiscal Services Coordinator

Sylvania; Dexter (MI); On-site; USD 42,000 - 46,000; Full time

Job summary

Sylvania seeks a dynamic Fiscal Services Coordinator to support day-to-day district fiscal activities within the Business Office. This 12‑month, full‑time role handles general accounting, grant management, and internal controls under the CFO, partnering with vendors and auditors to ensure accuracy.

The position requires strong Excel skills, experience with grant accounting, and the ability to work independently in a small team, while maintaining confidentiality and professional judgment.

Qualifications

• Associate degree in accounting or related field, or enrolled to pursue a bachelor's.
• Extensive experience with Microsoft Excel and data analysis.
• Experience with grant accounting and internal controls preferred.

Responsibilities

• Perform general accounting duties including journal entries, reconciliations, and cash management.
• Assist with grant accounting, monitoring budgets and expenditures.
• Support accounts payable, payroll, POs, and purchasing cards.
• Review financial records and ensure accuracy and compliance with regulations.
• Maintain confidentiality and exercise professional judgment with sensitive data.
• Utilize software applications such as New World Systems, ARUX, Excel and Word.
• Coordinate with internal contacts, vendors, auditors, and granting agencies.
• Provide backup support and cross-train within the Business Office.

Skills

Microsoft Excel

Attention to detail

Analytical thinking

Education

Associate's Degree in accounting

Bachelor’s degree pursued or enrolled

Tools

New World Systems

ARUX

Microsoft Excel

Microsoft Word

Gmail

Google Docs

Job description

Job Title: Fiscal Services Coordinator(full-time-12-month)

Department: Business Office

Reports To: Chief Financial Officer

Posting Date: September 10, 2026

Closing Date: Until filled (screening will be ongoing as applications are received)

Salary: TBD Based on Experience - $42,000 - $46,000

SUMMARY

We are looking for a dynamic, hands‑on individual to support the day‑to‑day fiscal activities of our fast‑paced and innovative Business Office. This position performs a broad range of general accounting functions, supports grant accounting and financial management, and assists with maintaining strong internal controls. As a result, the Fiscal Services Coordinator will develop a broad understanding of school district accounting and Business Office operations.

PRIMARY DUTIES AND RESPONSIBILITIES

• Perform a broad range of general accounting duties, including journal entries, bank reconciliations, cash transfers, invoicing, account reconciliations, cash management, fixed assets, and other accounting functions as assigned.
• Assist with grant accounting and financial management, including monitoring grant budgets and expenditures, maintaining supporting documentation, reconciling grant accounts, assisting with financial reporting, and helping ensure expenditures comply with grant requirements.
• Support accounts payable, purchase orders, purchasing cards, parent payments, payroll, and other Business Office processes.
• Check and review financial records, authorized approvals, and supporting documentation to ensure transactions are accurately recorded and District accounting and payroll records are complete and reliable.
• Exercise discretion and independent judgment regarding expenditures from the General Fund, Community Services Fund, School/Student Activity Fund, Food Services Fund, grant funds, and other District funds.
• Uphold District processes, Board Policies, auditor expectations, grant requirements, and applicable state and federal regulations.
• Be/become proficient with various software applications such as New World Systems, ARUX, Microsoft Excel spreadsheet software, Microsoft Word document processing software, gmail, Google Docs, and as others develop.
• Work directly with appropriate contacts within the department and District, as well as outside vendors, auditors, granting agencies, and other external resources.
• Maintain confidentiality and exercise appropriate professional judgment when handling sensitive financial and personnel information.
• Embrace existing and emerging technologies to improve the efficiency and effectiveness of Business Office operations.
• Provide backup support and cross‑train for other positions within the Business Office.

EDUCATION and/or EXPERIENCE

• Extensive experience using Microsoft Excel software, spreadsheets, data import and export, vendor software applications, and other technology to support efficient and effective operation and to create, balance, analyze, and verify data and information.
• Minimum Associate's Degree in accounting or related field, or actively enrolled in a program to attain a Bachelor’s Degree.
• You will receive training through the Michigan School Business Officials (MSBO) that will lead to an appropriate professional certification.

QUALITIES

• Positive and constructive attitude
• Proficient in developing and using complex spreadsheets in Microsoft Excel or other spreadsheet software.
• Demonstrated accounting and financial aptitude
• Dependable. There is much work to be accomplished with a small staff.
• Great interpersonal skills balanced with assertiveness to resolve issues and get the job done right.
• Prioritize tasks and switch tasks quickly while maintaining focus, accuracy, and task completion.
• Organized, with an innate ability to work quickly, accurately, thoroughly, and have a strong attention to detail.
• Takes initiative and works independently to plan, organize, and complete own work processes to meet timelines.
• Exhibits a high level of integrity, dependability, professionalism, resiliency, and professional maturity with the ability to handle confidential information, use good judgment, plan and handle practical and complex projects, and maintain a flexible attitude.

PHYSICAL DEMANDS/WORK ENVIRONMENT

To perform this job successfully, the individual must be able to meet the physical demands associated with each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

TERMS

This is a 12-month/full time position. Business Office hours are M-F 7:30 am - 4:00 pm. A part-time option is available, which is 32 hours per week.

Applicant testing, reference check, and credit history check will be conducted.

A criminal history check conducted by the Michigan State Police (MSP) and the Federal Bureau of Investigation (FBI) must be completed prior to beginning work with the district. The cost for fingerprinting and processing is the responsibility of the employee.

The Board of Education does not discriminate on the basis of race, color, national origin, sex(including sexual orientation, gender identity, and gender expression), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its educational programs and activities, including employment opportunities.

AN EQUAL OPPORTUNITY EMPLOYER