Publishing Contracts Coordinator - Admin & Agreements

Hachette-Livre; New York (NY); Hybrid; USD 49,950 - 61,050; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Tuition reimbursement

Discretionary bonus program

PTO

Job summary

Hachette Book Group is seeking a Contracts Coordinator to provide administrative support for its imprints in New York. The role requires on-site presence three days per week with a hybrid work model.

Responsibilities include routing and tracking author agreements, drafting amendments, and managing work-for-hire contracts, while supporting payments and status reporting. You will maintain workflow, respond to status queries, and ensure timely completion of documents.

Qualifications

• Excellent computer skills with MS Word, Excel, PowerPoint.
• Highly organized, able to prioritize and adapt.
• Detail-oriented with interest in legal documents.
• Self-starter and able to manage time efficiently.
• Good communicator and team player.

Responsibilities

• Route, track and send out author agreements
• Draft, route and send out straightforward amendments (e.g., delivery extensions and e-book)
• Draft, route and send out work-for-hire and other contributor agreements
• Draft, route and send out a portion of subsidiary rights contracts
• Update and maintain workflow and status reports
• Field status queries from editors, agents and other colleagues
• Initiate the DocuSign process including collecting and preparing forms for payment
• Perform other duties as may reasonably be assigned

Skills

MS Word

Excel

PowerPoint

Databases

Title management system

Highly organized

Attention to detail

Self-starter

Good communicator

Team player

Job description

Hachette Book Group is seeking a Contracts Coordinator to provide administrative support for its imprints in New York. The role requires on-site presence three days per week with a hybrid work model.

Responsibilities include routing and tracking author agreements, drafting amendments, and managing work-for-hire contracts, while supporting payments and status reporting. You will maintain workflow, respond to status queries, and ensure timely completion of documents.