Publishing Assistant: Backlist & Sales Support (Hybrid NYC)

Hachette-Livre; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

Life Insurance

Disability insurance

PTO

401(k)

Travel assistance

Tuition reimbursement

Group discounts

Job summary

Little, Brown and Company is seeking a Publishing Assistant to support the VP, Associate Publisher and Director of Backlist. The role involves administrative and project support across publishing activities, with strong involvement in seasonal processes, sales materials, backlist promotion, and divisional initiatives.

The assistant will coordinate meetings, manage materials, and support promotional opportunities for Little, Brown’s backlist across imprints.

Qualifications

• Highly organized and detail-oriented with the ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to collaborate with colleagues across departments.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Comfort working with spreadsheets, data, reports, and tracking documents.
• Strong research skills and ability to synthesize and organize information.
• Ability to prioritize, problem-solve, and adapt in a fast-moving environment.
• Proactive, resourceful, and motivated, with the ability to work both independently and collaboratively.
• Familiarity with Basecamp and Notion is a plus.
• Familiarity with Amazon Vendor Central, publishing metadata, or sales reporting systems is a plus, but not required.
• Basic familiarity with Canva or other design tools is helpful, but not required.
• A strong interest in book publishing and enthusiasm for working across a wide range of genres and publishing functions.

Responsibilities

• Support the VP, Associate Publisher with administrative duties including scheduling, expense reporting, meeting coordination, conference room management, and other day-to-day needs.
• Coordinate materials and logistics for weekly, seasonal, and other divisional meetings.
• Support seasonal sales meetings by inputting key information into internal systems, updating campaign summaries, and creating and distributing sales materials and presentations.
• Oversee galley ordering and distribution for marketing, publicity, and editorial teams.
• Organize and execute book and galley mailings.
• Assist with the creation and updating of presentations, sell sheets, pitch materials, and other internal and external materials.
• Support the Director of Backlist on ongoing backlist sales and promotional initiatives.
• Coordinate the sourcing and upload of Amazon A+ content, working with internal creative resources and utilizing Basecamp and Amazon Vendor Central.
• Conduct agent and author research and assist with outreach and tracking for Kindle Unlimited enrollments.
• Pull and organize reports, including Kindle Unlimited results, low-price ebook results, sales reports, and other ad hoc reporting.
• Maintain and update the monthly low-price ebook nominations grid.
• Maintain backlist tracking grids, including seasonal and holiday promotional title lists, media tie-ins, and other sales opportunities.
• Assist with title metadata updates as needed, including media quotes, BISACs, keywords, and other title information.
• Provide research and administrative support for backlist promotions, retailer initiatives, and special projects.
• Provide general support for divisional projects and initiatives as needed.

Skills

Organized

Communication

Interpersonal

Excel

PowerPoint

Basecamp

Notion

Amazon Vendor Central

Canva

Data tracking

Tools

Basecamp

Notion

Amazon Vendor Central

Canva

Job description

Little, Brown and Company is seeking a Publishing Assistant to support the VP, Associate Publisher and Director of Backlist. The role involves administrative and project support across publishing activities, with strong involvement in seasonal processes, sales materials, backlist promotion, and divisional initiatives.

The assistant will coordinate meetings, manage materials, and support promotional opportunities for Little, Brown’s backlist across imprints.