Public Works Project Manager I

City of Alameda; Alameda (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Join a dynamic team in the heart of the Bay Area as a Project Manager I, where you'll oversee essential public works projects that enhance community infrastructure. This full-time position offers a unique opportunity to manage a variety of projects, from capital improvements to maintenance services, ensuring the city's public works meet high standards of quality and efficiency. With a commitment to innovation and sustainability, you'll play a pivotal role in shaping the urban landscape while enjoying a comprehensive benefits package, including a four-day work week and generous leave policies. If you're passionate about public service and ready to make a difference, this is the perfect opportunity for you.

Benefits

Four-day work week

CalPERS Retirement

Comprehensive health coverage

Dental coverage

Vacation leave

Management incentive leave

11 City Holidays

Floating Holidays

Sick Leave

Qualifications

• Bachelor's degree in public administration, engineering, or related field required.
• Two years of project management experience in public works.

Responsibilities

• Manage municipal public works and capital improvement projects from inception to completion.
• Prepare and administer project budgets and schedules.

Skills

Project Management

Public Works Knowledge

Contract Negotiation

Budget Management

Communication Skills

Education

Bachelor's Degree in Public Administration

Bachelor's Degree in Engineering

Bachelor's Degree in Construction Management

Tools

Work Order Management Systems

Project Management Software

Job description

Nature of Position

This is a full-time, benefited position regularly scheduled to work a 4-day, 36-hour schedule (typically Monday - Thursday).

The Position

Under general direction, is responsible for overall management, coordination and administration of municipal public works projects and related services, activities and functions, including mid-scale public works and capital improvements projects; performs other related work as required.

The Vacancy

The City of Alameda Public Works Department is responsible for the maintenance and capital renewal of the City’s public infrastructure. The Project Manager I will be responsible for a variety of projects, some in the capital improvement program and others serving the maintenance division. This position will play a pivotal role in the City’s sidewalk program – managing multiple contracts, working with property owners and tracking work in the City’s work order system. This position will also manage contracted maintenance services related to the City’s sewer and storm system. The Project Manager will prepare solicitations for services and construction, review project plans and specifications, take projects out to bid, draft City Council reports, manage project budgets and oversee implementation of the contracted work.

The Community

Known as the "City of Homes and Beaches," Alameda is a 10.6 square mile urban island city with a population of approximately 78,000 and located in the middle of beautiful San Francisco Bay. With easy access to all of the amenities of the Bay Area, Alameda is seven miles east of San Francisco and adjacent to the City of Oakland. The City of Alameda's mission is to support the maintenance of a community where people can live, work, and play in a sustainable urban environment that is safe, vibrant, and aesthetically pleasing. Alameda is committed to the organizational core values of innovation, integrity, professionalism, flexibility, and responsiveness. The City provides a broad range of services including police and fire protection; construction and maintenance of streets, parks, storm drains and other infrastructure; an electric municipal utility; recreational and cultural activities; and general government and administrative support services. Alameda continues to make multi-modal infrastructure investments in the community through land development projects, ongoing maintenance and its capital improvement program.

Public Works Department

The City of Alameda Public Works Department is the steward of Alameda's public infrastructure, responsible for its design, construction, and maintenance. The Department’s Five Year Strategic Plan organizes the department’s work into four key focus areas: Resilient Workforce, Sustainable Funding, Reliable Infrastructure, and Effective Service Delivery. It is the vision of the agency to become the best trained, most talented and efficient public works department in the entire Bay Area. Come and join our dynamic team to be an integral part of this vision!

Benefits Of Employment

For a comprehensive list of benefits, see the Benefit Matrix HERE.

• Four-day, 36-hour work week (typically Monday through Thursday)
• CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.75% contribution.
• Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available, with a generous City contribution towards medical premiums.
• Dental: Comprehensive dental coverage provided to employees and their eligible dependents.
• Vacation: Starting with 75 hours annually and increasing with years of service.
• Management Incentive Leave: 27 hours of management leave per fiscal year.
• Holidays: 11 City Holidays
• Floating Holidays: 3.5 days
• Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement.
  
  

Distinguishing Features

Work in this class is characterized by fiscal and operational management of municipal public works projects including direct responsibility for simple or routine projects. It is distinguished from that of higher and lower classes by the level of responsibility, degree of difficulty, independent thought, and action required to manage simple or routine projects and programs, and by the extent and level of related supervisory, managerial and/or administrative responsibilities. The scope and nature of specific projects determines the level of project management required. Responsibilities may vary according to work assignments.

Examples of Duties

• Plans, organizes, manages, directs, and participates in the work of municipal public works and capital improvement projects, including the development, procurement, successful implementation, and quality control of each project from inception to completion.
• Prepares long-range plans in coordination with other City departments, divisions, and other public agencies; develops policies and procedures for establishing costs, schedule controls and coordinating activities.
• Prepares requests for proposals and related documents, negotiates and administers contracts with project participants and service providers; supervises and coordinates the work of consultants and contractors; resolves conflicts in a timely manner satisfying project needs, the designer's concepts, and in keeping with budgetary constraints and established schedules.
• Coordinates activities with other City departments including planning and building services, finance, legal and Alameda Municipal Power.
• Analyses proposed and current project management regulations and develops recommendations for implementation compliance.
• Prepares, reviews and presents various reports, resolutions and studies, including City Council staff reports and project status reports.
• Provides and may coordinate staff and technical assistance to the City Council and to various boards, commissions or committees.
• Serves as liaison to various agencies, community or professional groups, property owners and residents; develops and conducts public participation processes.
• Prepares and administers project budgets; prepares cost forecasts, variances and critical paths including project closeout procedures.
• Develops and maintains master project schedules, and identifies and resolves potential conflicts.
• Administers various public works services, programs, and activities as assigned.
• Develops goals, objectives, procedures and standards; determines priorities, staff assignments and work methods; confers with and advises staff on administrative policies, procedures and technical problems.
• Participates in departmental budget preparation and administration.
• May supervise, train and evaluate assigned staff.
  
  

Employment Standards

Education/Experience

Education

Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Graduation from an accredited four year college or university with major course work in public or business administration, planning, engineering, architecture, construction management or a related field.

Experience

Two years of responsible professional project management experience.

Knowledge

Knowledge of public administration and municipal public works project management principles and practices; design and construction principles, methods, materials and equipment; planning and building procedures including plan and specification review and construction and inspection procedures; project budget preparation and administration; contract negotiation and implementation; applicable laws and regulations; technical, legal and financial problems commonly involved in the conduct of municipal public works projects and programs. Knowledge of facility planning, architecture design, engineering and construction is required to administer simple or routine public works and capital improvement projects.

Ability

Ability to effectively manage, coordinate and administer assigned public works project management projects and related activities, functions and services; manage multiple simple or routine projects simultaneously; plan, coordinate and direct assigned staff, activities, projects and programs; demonstrate effective leadership and gain consensus and support; develop and implement goals, objectives, policies, procedures, work standards and internal controls; review and analyze complex and technical information; draw valid conclusions and project consequences of decisions and recommendations; interpret and apply relevant federal, state and local laws and regulations; interpret and explain complex governmental regulations, policies and procedures; establish and maintain accurate records; plan, administer and evaluate work programs and schedules; prepare concise and comprehensive studies and reports; set priorities, meet deadlines, and make sound decisions; maintain level of knowledge required for satisfactory job performance; communicate effectively; act with resourcefulness, courtesy and initiative; establish and maintain effective working relationships with business partners, City officials, business and community groups, employees, other departments, divisions and agencies, and the general public; and supervise, train and evaluate assigned staff.

Other Requirements

Selected positions may require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.

Additional relevant licensing or certification may be required based upon project needs or requirements.

Selection Process

The examination process may include an application and supplemental questionnaire evaluation, a written exam, a performance exam, and/or an oral interview. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance. If applicants have not received written notice at least one week prior to the test date listed in the flyer, they should contact the City of Alameda Human Resources Department at [phone].

Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Citizenship and Immigration Services.

E-VERIFY: The City of Alameda utilizes the Federal government's E-Verify program and new employees must provide documentation to establish both identity and work authorization, which includes showing a valid United States Social Security card at the time of hire (photocopies not accepted).

VETERAN'S PREFERENCE CREDIT: A job applicant qualifies as a veteran if honorably discharged from active military, reservist, or National Guard duty of at least 18 consecutive months within the past five (5) years of the date of application. In case of discharge attributable to service-connected injuries or illnesses, the 18 months active duty requirement need not be fulfilled. An applicant claiming veteran's preference credit must attach to their application, a legible copy of their DD-214 verifying the type of discharge and date(s) of active service. NO OTHER DOCUMENTATION WILL BE ACCEPTED.

AN EQUAL OPPORTUNITY EMPLOYER: The City of Alameda is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. In compliance with local, state and federal laws and regulations, the City of Alameda will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-747-4900 |[e-mail]| 2263 Santa Clara Avenue, Rm. 290, Alameda, 94501. Requests can be made via email, phone, or in writing via U.S. mail.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

For Benefits information, please visit our website at www.alamedaca.gov. A detailed summary for this position can be found under MCEA.

01

The supplemental questionnaire which follows is intended for you to identify your qualifications and experience in specific job related areas. It is critical that you fill out the supplemental questionnaire completely and accurately. Do not indicate "See Resume". Any experience or education listed in your responses must also be included in the Education and Work Experience sections of the job application. Your responses to the following questions will be evaluated and used to determine whether your application is given further consideration. A resume and/or any attachments will not be considered in determining your qualifications.

• I have read and acknowledge the instructions above
  
  

02

What work order or asset management systems have you used in previous roles, and how did you use them to monitor or report on project progress?

03

Provide an example of a procurement process (such as a Request for Proposal or Invitation to Bid) you’ve managed, including how you developed the documents and coordinated the process.

• Required Question