Public Works Office Coordinator

Oregon Department of Human Services

Yoncalla (OR)

On-site

USD 45,000 - 76,000

Full time

10 days ago

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Benefits offered by this job

Work-life balance

11 paid holidays

Flexible schedules

Paid leave

Public Service Loan Forgiveness (PSLF)

Job summary

ODOT’s North Douglas maintenance office seeks an Office Specialist 2 to coordinate office workflows, provide essential clerical support, and prepare clear reports for the maintenance staff at Reedsport and Yoncalla. You’ll train staff, assist the team, greet the public and manage documents and budgets with Microsoft 365.

Join a team dedicated to safe, reliable transportation and community service with competitive benefits and a non-PERS salary structure.

Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
Experience in building and maintaining effective working relationships with people of varied backgrounds and abilities.
Experience in multitasking, managing time independently and prioritizing duties with strong attention to detail.
Experience in customer service with a focus on problem solving and conflict resolution.
Experience in using office software, shared platforms, virtual meeting tools and presentation applications, including Microsoft Office, Smartsheet, Adobe, Zoom and Microsoft Teams.
Experience in communicating clearly and effectively, both verbally and in writing.

Responsibilities

Manage and coordinate the office’s workload to ensure efficient movement of tasks in and out.
Establish priorities to ensure tasks are completed accurately and on deadline.
Provide primary administrative, business and clerical support for the maintenance office.
Prepare, edit and distribute correspondence, reports, forms, legal documents and contracts.
Train staff in new or updated policies and procedures.
Offer confidential clerical assistance to district and maintenance managers and other staff.
Greet the public, answers and screens calls, and directs inquiries using knowledge of maintenance operations.
Process mail maintains files and manuals, and updates information using Microsoft 365 and other systems.
Track budgets, processes invoices, and stays current on procurement requirements, contracts and timelines.