Office Specialist

Oregon Department of Human Services; Bend (OR); On-site; USD 42,000 - 57,000; Full time

Job summary

Oregon Department of Transportation in Bend is seeking an Office Specialist 2 to provide administrative and customer service support for Region 4: central Oregon. The role collaborates with regional staff to assist maintenance districts and ensure smooth service flow between crews and headquarters.

Responsibilities include receptionist duties, timekeeping, invoicing, travel arrangements, calendar and meeting management, procurement of supplies, records maintenance, responding to public

Qualifications

• Two years of general clerical experience including keyboarding or word processing.
• An associate degree in any field.
• An equivalent combination of education and experience.

Responsibilities

• Perform receptionist, administrative and clerical duties for the region office.
• Assist with timekeeping, invoicing and contract administration.
• Make travel arrangements.
• Manage calendars and schedule meetings, conference rooms and vehicles.
• Order supplies and equipment, manage inventories and mail.
• Process and maintain records.
• Answer questions and direct inquiries from the public.
• Assist with hiring processes and paperwork for personnel actions and position updates.
• Work is performed in an office environment with occasional overtime and travel.

Skills

Communication skills

Time management

Customer service

Education

Associate degree

Tools

Microsoft Office

SharePoint

Adobe

Excel

Job description

Office Specialist 2 – Office Specialist

Initial Posting Date: 09/28/2026 Application Deadline: 10/05/2026 Agency: Department of Transportation Salary Range: $3,515 - $4,738 Position Type: Employee

Office Specialist 2 – Office Specialist Oregon Department of Transportation Delivery and Operations Division – Region 4 Headquarters / Administrative Unit Bend

The role: We’re looking for an office specialist in Bend who will provide administrative and customer service support for Region 4: central Oregon. In this role, you’ll work closely with other administrative staff to assist region and maintenance districts and to ensure the smooth flow of services between crews and headquarters.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life

• Perform receptionist, administrative and clerical duties for the region office.
• Assist with timekeeping, invoicing and contract administration.
• Make travel arrangements.
• Manage calendars and schedule meetings, conference rooms and vehicles.
• Order supplies and equipment, manage inventories and process mail.
• Process and maintain records.
• Answer questions and direct inquiries from the public.
• Assist with hiring processes and prepare paperwork for personnel actions and position updates.
• Work is performed in an office environment and may require occasional overtime and travel.

What’s in it for you

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.
• Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range.
• Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials.
• Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range.
• If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

Minimum qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.

What we’d like to see

• Proficiency with office technology such as Microsoft Office (Word, Outlook, Excel), Adobe, SharePoint, accounting and other software.
• Basic financial and administrative knowledge or experience.
• Experience preparing and processing certified mail using online postal tools.
• Experience scheduling, coordinating and planning meetings.
• Experience communicating effectively verbally and in writing with different individuals.
• Effective time management skills.

Additional information

We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position. You will be represented by the Service Employees International Union (SEIU). ODOT is an Equal Employment Opportunity and Aff…

We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.

Applicants with a disability may request a reasonable accommodation during the application process.

For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT).

This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

#LI-ODOT #LI-DNP #LI-Onsite Administration, reception, front desk, office assistant Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”