Office & Operations Coordinator

oregon

Yoncalla (OR)

On-site

USD 42,000 - 54,000

Full time

9 days ago

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Job summary

Oregon Department of Transportation in Yoncalla is seeking an Office Specialist 2 – Office Coordinator to provide clerical and administrative support for the Maintenance Office. You will manage workload, set priorities, prepare reports, train staff, and assist both the team and the community we serve.

Join a team that upholds values, follows procedures, and ensures a safe, reliable multimodal transportation system for Oregon communities.

Qualifications

Two years of general clerical experience, including keyboarding and word processing.
An associate degree in any field.
Equivalent combination of education and experience accepted.

Responsibilities

Manage and coordinate the office’s workload to ensure efficient movement of tasks in and out.
Establish priorities to ensure tasks are completed accurately and on deadline.
Provide primary administrative, business and clerical support for the maintenance office.
Prepare, edit and distribute correspondence, reports, forms, legal documents and contracts.
Train staff in new or updated policies and procedures.
Offer confidential clerical assistance to district and maintenance managers and other staff.
Greet the public, answer and screen calls, and direct inquiries using knowledge of maintenance operations.
Process mail, maintain files and manuals, and update information using Microsoft 365 and other systems.
Track budgets, process invoices, and stay current on procurement requirements, contracts and timelines.