Operations & Administrative Coordinator

Oregon Department of Transportation; Yoncalla (OR); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Job summary

Oregon Department of Transportation in Yoncalla is seeking an Office Coordinator to join the North Douglas maintenance office. You will provide essential clerical and administrative support, prioritize daily tasks, and prepare clear reports to help maintain offices serving Reedsport and Yoncalla.

You will handle correspondence, train staff on policies, greet the public, and manage budgets and procurement using Microsoft 365.

Qualifications

• Two years of general clerical experience including keyboarding or word processing.
• Associate degree in any field.
• An equivalent combination of education and experience.

Responsibilities

• Manage and coordinate the office’s workload to ensure efficient movement of tasks in and out.
• Establish priorities to ensure tasks are completed accurately and on deadline.
• Provide primary administrative, business and clerical support for the maintenance office.
• Prepare, edit and distribute correspondence, reports, forms, legal documents and contracts.
• Train staff in new or updated policies and procedures.
• Offer confidential clerical assistance to district and maintenance managers and other staff.
• Greet the public, answer and screen calls, and direct inquiries using knowledge of maintenance operations.
• Process mail, maintain files and manuals, and update information using Microsoft 365 and other systems.
• Track budgets, process invoices, and stay current on procurement requirements, contracts and timelines.

Skills

Clerical experience

Keyboarding

Word processing

Education

Associate degree

Education/Experience equivalence

Job description

Oregon Department of Transportation in Yoncalla is seeking an Office Coordinator to join the North Douglas maintenance office. You will provide essential clerical and administrative support, prioritize daily tasks, and prepare clear reports to help maintain offices serving Reedsport and Yoncalla.

You will handle correspondence, train staff on policies, greet the public, and manage budgets and procurement using Microsoft 365.