Public Works Admin Specialist — Bids, Contracts & Council

City of Decatur, IL; Decatur (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Health insurance

Retirement pension

Job summary

City of Decatur, IL is seeking an experienced administrative professional to move infrastructure projects from bidding through contract documentation and City Council approval. You will coordinate administrative details with engineering staff to keep projects organized and moving forward.

Preferred candidates have municipal or Public Works exposure and will gain training on bidding, contracts, and Council processes.

Qualifications

• High school diploma or equivalent.
• Three years of progressively responsible administrative support experience.
• Valid driver's license.

Responsibilities

• Coordinate project bid manuals with engineering staff.
• Coordinate publication of bid advertisements and assist with bid openings.
• Prepare contract documents and coordinate them for execution.
• Prepare City Council agenda items and supporting materials.
• Distribute transmittal documents after Council approval.
• Serve as a primary contact for residents, staff, vendors, and other agencies.
• Manage inquiries, track requests, and route concerns appropriately.
• Maintain payroll records and keep department records, databases, and files.
• Coordinate purchasing, requisitions, purchase orders, invoices, and payments.

Skills

Payroll knowledge

Microsoft 365

Communication skills

Organization

Public works familiarity

Education

High school diploma

Associate degree preferred

Tools

Microsoft Excel

Outlook

Document management software

Job description

City of Decatur, IL is seeking an experienced administrative professional to move infrastructure projects from bidding through contract documentation and City Council approval. You will coordinate administrative details with engineering staff to keep projects organized and moving forward.

Preferred candidates have municipal or Public Works exposure and will gain training on bidding, contracts, and Council processes.