Public Works Administrative Specialist

Weston Conservation Department; Weston (MA); On-site; USD 41,000 - 58,000; Full time

Job summary

The Town of Weston, MA seeks an Administrative Assistant for the Department of Public Works. This role supports payroll, accounts payable, revenue recording, and administration. Two assistants share duties and will be cross-trained across essential tasks.

Requirements include a high school diploma and 1–3 years in bookkeeping or accounting. Proficiency with office software and GIS is preferred. Competitive hourly pay and benefits apply.

Qualifications

• High school diploma or equivalent with 1–3 years of bookkeeping or accounting experience.
• Knowledge of town government, public works operations, and basic accounting procedures.
• Ability to learn and maintain current accounting practices; work independently and meet deadlines.
• Experience with word processing, spreadsheets, databases, and GIS software.

Responsibilities

• Process department payroll and maintain time sheets and attendance records; generate overtime reports.
• Process accounts payable and maintain up-to-date line item balances.
• Record revenue and submit to Town Hall and maintain filing systems.
• Handle calls from residents, contractors and other departments; provide information and assistance.

Skills

Office procedures

Public works operations

Accounting procedures

GIS software

Independent work

Numerical record keeping

Education

High school diploma

1-3 years bookkeeping or accounting experience

Tools

Word processing

Spreadsheet

Database

GIS software

Job description

The Town of Weston, MA seeks an Administrative Assistant for the Department of Public Works. This role supports payroll, accounts payable, revenue recording, and administration. Two assistants share duties and will be cross-trained across essential tasks.

Requirements include a high school diploma and 1–3 years in bookkeeping or accounting. Proficiency with office software and GIS is preferred. Competitive hourly pay and benefits apply.