Financial Assistant II - Finance

Weston Conservation Department; Weston (MA); On-site; USD 61,000 - 86,000; Full time

Job summary

The Town of Weston, MA is seeking a Financial Assistant II – Finance to provide administrative and technical support to the Finance Department, including Accounting, Treasurer/Tax Collector and Assessing divisions.

The role handles accounts payable, vendor records and data tracking, with an Associate’s degree and 4–6 years of related experience. This full-time, benefited position offers a competitive salary and full benefits.

Qualifications

• Associates degree and four to six years of payroll, accounts payable, accounts receivable or related experience, or an equivalent combination of education and experience.
• Knowledge of municipal finance practices and procedures and office procedures.
• Ability to communicate effectively, verbally and in writing, and to work under time constraints to meet deadlines.

Responsibilities

• Manages accounts payable processes and maintains vendor records.
• Assists in maintaining financial data for tracking and reporting of revenue and expenditures.
• Reconciles and tracks town utility spending.
• Provides payroll backup for the Assistant Town Accountant when needed.
• Delivers customer service to the public in person or by phone.

Skills

Accounts payable

Vendor records

Financial data tracking

Payroll backup

Finance software

Education

Associate’s Degree

Tools

Spreadsheet

Database

Word processing

Finance software

Job description

Financial Assistant II – Finance

This full-time, benefited position provides administrative and technical support to the Finance Department, which consists of the Accounting, Treasurer/Tax Collector and Assessing divisions. The primary responsibilities include managing accounts payable processes, maintaining vendor records and information and data tracking. Duties are varied and require knowledge and understanding of department operations, policies and procedures; office and information management systems. Associates degree and four six (4-6) years of experience; or an equivalent combination of education and experience. Hiring range $61,113 to $73,330 DOQ. (Full salary range max. $85,546).

Town of Weston, MA

Financial Assistant II – Finance

This full-time, benefited position provides administrative and technical support to the Finance Department, which consists of the Accounting, Treasurer/Tax Collector and Assessing divisions. The primary responsibilities include managing accounts payable processes, maintaining vendor records and information and data tracking. Duties are varied and require knowledge and understanding of department operations, policies and procedures; office and information management systems. Associates degree and four six (4-6) years of experience; or an equivalent combination of education and experience. Hiring range $61,113 to $73,330 DOQ. (Full salary range max. $85,546).

The Town of Weston is an equal opportunity employer and does not discriminate on the basis of race, sex, age, color, religion, marital status, national origin or ancestry, genetics, sexual orientation, active military status or disability.

Job Description

Essential Duties and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Manages accounts payable processes and account systems, including producing and reconciling weekly warrants.
• Ensures vendor records are up to date and payments are made in a timely manner.
• Assists in maintaining financial data for tracking and reporting of specific revenue and expenditures.
• Reconciles and tracks Town utility spending.
• May serve as back up to the Assistant Town Accountant for payroll processing.
• Provides customer service backup at Finance Department as needed. Provides information to the public in person or by telephone.
• Oversees Town property and casualty claims. Tracks and monitors existing and potential insurance claims, processes insurance claims reimbursements.
• Provides administrative support to the Finance Director/Town Accountant as assigned.
• Performs other similar or related duties as directed by the Finance Director to support other Town offices.
• Serves as the back up to the other Finance Assistant when needed.
• Performs related duties, as required.

Recommended Minimum Qualifications

Education and Experience

Associate’s Degree; four to six years of payroll, accounts payable, accounts receivable or related experience; or an equivalent combination of education and experience.

Additional Requirements

Ability to be bonded.

Knowledge, Ability and Skill

Knowledge of municipal finance practices and procedures and office procedures. Comprehension of database, spreadsheet, word processing, and finance software. Knowledge of the basic principles of payroll.

Ability to communicate effectively, verbally and in writing. Ability to maintain records and prepare reports. Ability to work effectively under time constraints to meet deadlines.

Skill and accuracy in working with numbers and detail. Excellent administrative, organizational, communication and customer service skills.

Tools and Equipment Used

The employee operates a personal computer and standard office equipment (e.g., telephone, copier, facsimile).

Physical Requirements

The physical demands listed here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.

Minimal physical effort is required to perform duties. The employee is frequently required to stand, sit, speak, hear, use hands to operate equipment and lift materials weighing up to ten (10) pounds. Vision requirements include the ability to read routine and complex documents for analysis and general understanding and use a computer.

Work Environment

The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.

Work is performed under office conditions; work load is subject to seasonal fluctuations; may be required to work additional hours to meet deadlines.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.