Public Works Administrative & Payroll Specialist

Town of Foxborough (MA); Foxborough (MA); On-site; USD 44,000 - 46,000; Full time

Job summary

The Town of Foxborough (MA) is seeking a DPW Administrator to manage payroll and provide administrative support across the Public Works divisions, including Water & Sewer, Highway, Tree & Park, and Fleet Maintenance.

The role requires maintaining payroll records, assisting with inquiries, coordinating licensing and renewals, and supporting the DPW leadership with communication and administrative tasks. A municipal background and CBAs familiarity are preferred.

Qualifications

• Associate's degree preferred; one to three years of progressively responsible office/administrative experience.
• Municipal government payroll processing experience preferred, including computerized payroll systems (MUNIS).

Responsibilities

• Prepare, review, verify, and submit departmental payroll on deadlines.
• Maintain and reconcile payroll records and related funding sources.
• Track and reconcile employee leave balances, stipends, and allowances per CBAs and policies.
• Assist HR with payroll inquiries and employment provisions for union/non-union staff.
• Monitor licenses, certifications, and renewals; coordinate renewals and documentation.
• Provide admin support to DPW leadership and division supervisors; process invoices in MUNIS.
• Respond to inquiries from employees, residents, and other parties with professional customer service.
• Coordinate employee training and continuing education; track deadlines.
• Schedule inspections, water meter installations, and other services; coordinate with staff.
• Prepare and coordinate legal notices, announcements, and publications for the department.
• Support Board of Water and Sewer Commissioners with meetings, agendas, and inquiries.
• Perform other related administrative duties across DPW divisions.

Skills

Payroll processing

Customer service

Administrative support

Education

Associate degree preferred

Tools

MUNIS

Job description

The Town of Foxborough (MA) is seeking a DPW Administrator to manage payroll and provide administrative support across the Public Works divisions, including Water & Sewer, Highway, Tree & Park, and Fleet Maintenance.

The role requires maintaining payroll records, assisting with inquiries, coordinating licensing and renewals, and supporting the DPW leadership with communication and administrative tasks. A municipal background and CBAs familiarity are preferred.