Public Works Administrative & Finance Specialist

Weston Conservation Department; Weston (MA); Sur place; USD 62 000 - 74 000; Plein temps

Résumé du poste

Weston Conservation Department is seeking an Administrative Assistant to support the Public Works Department with payroll, accounts payable, and recordkeeping. The role requires careful data entry, reliable document management, and strong communication with residents and other town departments.

The position emphasizes accuracy, independence, and timely task prioritization while supporting projects and GIS data needs. Training will cover all essential duties as needed.

Qualifications

• High school diploma with 1–3 years bookkeeping or accounting experience.
• Ability to work independently and prioritize deadlines.
• Knowledge of office procedures and public works operations.
• Computer proficiency including word processing, spreadsheet, database, GIS software.
• Experience with GIS data input and basic file management.

Responsabilités

• Process department payroll and time sheets; create overtime report.
• Process accounts payable and maintain line item balances.
• Record revenue and file; maintain department filing system.
• Answer calls from residents, contractors & other Town Depts; track service requests.
• Create water accounts and update water meter information; process invoices.
• Issue Transfer Station Stickers; manage Dig Safe notifications; issue permits.
• Assist Office Manager with contracts for outsourced public works projects; assist Town Engineer with GIS data entry.
• Assist GIS Coordinator with folding maps and data entry; provide form creation support.
• Provide copies of blueprints to the public; coordinate vehicle maintenance tracking.
• Perform other related duties as required.

Connaissances

Accounting basics

Office management

Data entry

Formation

High school diploma

Outils

GIS software

Word processing

Spreadsheet

Database

Finance software

Description du poste

Weston Conservation Department is seeking an Administrative Assistant to support the Public Works Department with payroll, accounts payable, and recordkeeping. The role requires careful data entry, reliable document management, and strong communication with residents and other town departments.

The position emphasizes accuracy, independence, and timely task prioritization while supporting projects and GIS data needs. Training will cover all essential duties as needed.