Public Works Administrative & Operations Specialist

Ecologyst; Sitka (AK); On-site; USD 52,000 - 68,000; Full time

Job summary

Ecologyst seeks an Office Administrator to provide high-level admin support to the Public Works Director and divisions, plus partial support to Planning and Assessing. The role emphasizes procurement, recordkeeping, office management, and clerical duties across multiple departments.

The position requires strong organizational skills, attention to confidentiality, and the ability to work independently under supervision. On-site responsibilities in Sitka, AK apply.

Qualifications

• Modern office procedures and filing systems.
• Customer service policies and best practices.
• Generally acceptable accounting principles and procedures.
• Municipal purchasing procedures.
• Inventory processes and controls.

Responsibilities

• Serves as first point of contact for three departments and greets visitors.
• Responds to emergency calls and directs to appropriate personnel.
• Prepares correspondence, memorandums, and reports for administration.
• Drafts and recommends annual operating budget for the admin office.
• Processes work orders, billing, and purchase orders for Public Works.
• Maintains department files, travel schedules, calendars, and meetings.
• Provides notary services and website maintenance for the department.
• Maintains inventories and orders office supplies.
• Performs special projects and other duties as assigned.

Skills

Office procedures

Customer service

Accounting principles

Municipal purchasing

Inventory management

IT troubleshooting

MS Word

MS Excel

MS Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Desktop IT support

Job description

Ecologyst seeks an Office Administrator to provide high-level admin support to the Public Works Director and divisions, plus partial support to Planning and Assessing. The role emphasizes procurement, recordkeeping, office management, and clerical duties across multiple departments.

The position requires strong organizational skills, attention to confidentiality, and the ability to work independently under supervision. On-site responsibilities in Sitka, AK apply.